Accounts Payable Specialist

Dutchman Search Group; Calabasas (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Dutchman Search Group seeks an experienced AP professional to manage day-to-day accounts payable across multiple locations and entities within a fast-growing hospitality company. You’ll streamline invoicing, coding, and payment processes to support a collaborative accounting team and leadership visibility.

You will handle vendor communications, month-end close support, and 1099 preparation while maintaining accurate GL coding and accruals. This role offers opportunity for advancement.

Qualifications

• Experience in accounts payable, bookkeeping, or general accounting.
• Processing up to 300+ invoices a week.
• Familiarity with GL coding, accrual-based accounting, and month-end close routines.
• Working knowledge of Excel, including filters, sorting, basic formulas, and reconciliations.
• Associates or Bachelor's degree is a plus but not required.

Responsibilities

• Review, code, and process vendor invoices, credit memos, and reimbursement requests.
• Verify invoices for documentation, authorization, pricing, and GL coding accuracy.
• Allocate expenses across multiple locations, departments, and entities.
• Manage the AP workflow end-to-end, from invoice receipt through payment and filing.
• Prepare weekly payment runs (checks, ACH, and other electronic payments).
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and outstanding balances.
• Communicate directly with vendors on invoice status, payment timing, and documentation.
• Partner with location managers and department leaders to resolve approval or coding issues.
• Support month-end close: AP cutoff, invoice accruals, prepaid expense tracking, reconciliations.
• Assist with annual 1099 prep and vendor record maintenance.
• Flag process inefficiencies and suggest improvements to controls and workflows.

Skills

Accounts payable

Bookkeeping

Excel proficiency

Education

Associates or Bachelor's degree preferred

Tools

Excel

Job description

Employment Type: Full-time

Our client is a fast-growing hospitality company with a portfolio of well-known brands expanding rapidly across the US and Canada. With dozens of locations open and significantly more in development, the company is scaling toward a public offering in the next 2-3 years.

Work with a tight-knit, collaborative environment where the accounting team has real visibility with leadership and upward advancement potential.

The Role:

Work closely with the AP team managing the day-to-day accounts payable across multiple locations and entities.

What You'll Do:

• Review, code, and process vendor invoices, credit memos, and reimbursement requests
• Verify invoices for documentation, authorization, pricing, and GL coding accuracy
• Allocate expenses across multiple locations, departments, and entities
• Manage the AP workflow end-to-end, from invoice receipt through payment and filing
• Prepare weekly payment runs (checks, ACH, and other electronic payments)
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and outstanding balances
• Communicate directly with vendors on invoice status, payment timing, and documentation
• Partner with location managers and department leaders to resolve approval or coding issues
• Support month-end close: AP cutoff, invoice accruals, prepaid expense tracking, reconciliations
• Assist with annual 1099 prep and vendor record maintenance
• Flag process inefficiencies and suggest improvements to controls and workflows

Qualifications:

• Experience in accounts payable, bookkeeping, or general accounting
• Experience with processing up to 300+ invoices a week
• Familiarity with GL coding, accrual-based accounting, and month-end close routines
• Working knowledge of Excel, including filters, sorting, basic formulas, and reconciliations
• Associate's or Bachelor's degree is a plus but not required