Accounts Payable Specialist

Spectrum Search Group; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Spectrum Search Group is seeking a Senior Accounts Payable Specialist to join our finance team, focusing on high-volume vendor payments, process optimization, and strong internal controls across multiple locations.

The ideal candidate will be highly organized, detail-oriented, and adept at coordinating with Operations, Procurement, and Finance to streamline workflows, manage ERP-based AP cycles, and support monthly close.

Qualifications

• 3+ years of accounts payable experience and strong AP processes.
• Experience supporting multi-location operations in consumer-focused business is a plus.
• Proficiency with ERP/accounting systems and intermediate to advanced Excel.
• Detail-oriented with strong accuracy and problem-solving skills.

Responsibilities

• Process high-volume vendor invoices with accuracy and timeliness.
• Manage payment cycles (ACH, wires, and checks).
• Investigate invoice discrepancies, payment issues, and vendor inquiries.
• Reconcile vendor statements and ensure accounts remain current.
• Support month-end close activities, including AP accruals and reconciliations.
• Monitor purchasing activity and ensure compliance with internal policies.
• Maintain vendor records, tax documentation, and payment information.
• Assist with expense reporting and corporate purchasing transactions.
• Partner with Operations, Procurement, and Finance to support business initiatives.
• Identify opportunities to streamline workflows and improve AP efficiency.
• Support external audits and other accounting projects as needed.

Skills

Accounts Payable

Multi-location operations

ERP systems

Excel

Attention to detail

Communication skills

Time management

Job description

A growing and established organization in the consumer services sector is seeking a Senior Accounts Payable Specialist to join its finance team. This position plays a critical role in managing high-volume vendor payments, maintaining strong financial controls, and supporting operational growth across multiple locations.

The ideal candidate is highly organized, thrives in a fast-paced environment, and enjoys building efficient processes while maintaining strong relationships with internal stakeholders and external vendors.

Key Responsibilities

• Process and review a high volume of vendor invoices with accuracy and timeliness
• Manage payment cycles, including ACH, wire transfers, and check runs
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries
• Reconcile vendor statements and ensure accounts remain current
• Support month-end close activities, including AP accruals and account reconciliations
• Monitor purchasing activity and ensure compliance with internal policies
• Maintain vendor records, tax documentation, and payment information
• Assist with expense reporting and corporate purchasing transactions
• Partner with Operations, Procurement, and Finance teams to support business initiatives
• Identify opportunities to streamline workflows and improve efficiency within the payables process
• Support external audits and other accounting projects as needed

Qualifications

• 3+ years of accounts payable experience, preferably in a high-volume environment
• Experience supporting multi-location operations, retail, hospitality, service, distribution, or consumer-focused businesses is a plus
• Strong understanding of accounts payable processes and financial controls
• Experience working with ERP or accounting systems
• Intermediate to advanced Excel skills
• Strong attention to detail and accuracy
• Excellent communication and vendor relationship management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Self-starter with a proactive approach to problem solving