Accounts Payable Specialist — Full-Cycle & Vendor Relations

ALVEST EQUIPMENT SERVICES; Des Plaines (IL); On-site; USD 36,000 - 41,000; Full time

Job summary

ALVEST EQUIPMENT SERVICES in Des Plaines, IL, seeks an AP Specialist to manage the full accounts payable cycle and support vendor relationships. You will process invoices and ensure timely payments, while maintaining vendor records in a controlled environment.

The ideal candidate has 2+ years in AP, strong Excel skills, and familiarity with ERP systems. A high school diploma is required; an Associate degree is preferred. This is a full-time, on-site role with potential for process improvements.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• At least 2 years of experience in accounts payable or a similar finance role.
• Proficiency with accounting software and Microsoft Excel.

Responsibilities

• Manage full-cycle accounts payable processing, including invoice verification, coding, and payment processing.
• Ensure timely and accurate vendor payments in compliance with company policies and procedures.
• Maintain vendor records, onboarding, updates, and resolve invoice discrepancies professionally and promptly.
• Reconcile vendor statements and investigate discrepancies.
• Audit expense reports and process reimbursements per company programs.
• Assist with 1099-MISC and 1099-NEC reporting and year-end closing activities.
• Monitor accounts payable aging and report on trends for improvements.
• Support accounts receivable tasks as needed.

Skills

Detail oriented

Multitasking

Communication

Analytical thinking

Education

Associate degree in Accounting/Finance

High school diploma

Tools

Excel

Accounting software

ERP systems

Job description

ALVEST EQUIPMENT SERVICES in Des Plaines, IL, seeks an AP Specialist to manage the full accounts payable cycle and support vendor relationships. You will process invoices and ensure timely payments, while maintaining vendor records in a controlled environment.

The ideal candidate has 2+ years in AP, strong Excel skills, and familiarity with ERP systems. A high school diploma is required; an Associate degree is preferred. This is a full-time, on-site role with potential for process improvements.