Accounts Payable Specialist: Precise Invoicing & Payments

The Stellar Group; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

The Stellar Group in Jacksonville, FL is seeking an AP Specialist to manage invoices, payments, and vendor records. You will verify invoices, code entries, and process payments while maintaining strong internal controls.

Ideal candidates have 2+ years in accounts payable and strong experience with Excel and accounting software such as QuickBooks, Microsoft Dynamics, Procore, and Docuware. This role emphasizes accuracy, teamwork, and adherence to procedures.

Qualifications

• Knowledge of accounting principles, practices, and standards.
• Ability to perform accurate and timely data entry and calculations.
• Attention to detail and problem-solving skills.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle confidential and sensitive information.

Responsibilities

• Review and verify invoices and purchase orders for accuracy and completeness within an invoice approval system and within an accounting system.
• Main contact regarding support and accuracy of Docuware, the invoice approval system where invoices are coded and approved by Operations.
• Match invoices with corresponding receipts and approvals.
• Enter or verify the transfer of invoice data into the accounting system and verify appropriate codes and categories are utilized.
• Prepare and process payments by check.
• Monitor payment status and follow up on any overdue or outstanding invoices.
• Reconcile vendor statements and resolve discrepancies or invoicing issues.
• Maintain and update vendor files and records.
• Utilize construction management software to ensure PO and subcontracts are properly inputted for invoicing in Accounting systems.
• Comply with accounting policies and procedures and ensure adherence to internal controls.
• Assist with audits, tax filings, and other accounting tasks as needed.
• Other duties as assigned by the AP Supervisor.

Skills

Accounting principles

Data entry

Attention to detail

Organizational skills

Communication

Teamwork

Confidential information handling

Education

High school diploma or equivalent; associate degree or higher in accounting/finance

2+ years accounts payable or general accounting experience

Tools

Microsoft Excel

QuickBooks

Microsoft Dynamics

Procore

Docuware

Job description

The Stellar Group in Jacksonville, FL is seeking an AP Specialist to manage invoices, payments, and vendor records. You will verify invoices, code entries, and process payments while maintaining strong internal controls.

Ideal candidates have 2+ years in accounts payable and strong experience with Excel and accounting software such as QuickBooks, Microsoft Dynamics, Procore, and Docuware. This role emphasizes accuracy, teamwork, and adherence to procedures.