Accounts Payable Specialist: Detail-Driven & Fast-Paced

Stacks Bowers Galleries; Costa Mesa (CA); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

Health Insurance - Medical, vision, (D

Flexible Spending Account

Employee Assistance

Paid vacation and holidays

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries is seeking a detail-oriented Accounts Payable Processor to join our Accounts Payable team in Costa Mesa, CA. You will verify purchase orders against vendor invoices, post payments, and resolve discrepancies in a fast-paced environment.

Responsibilities include 2-way matching, coding for approvals, and supporting month-end close and audits. This role requires strong communication with vendors and internal teams. In-office, full-time position with competitive benefits.

Qualifications

• High attention to detail and accuracy under deadline pressure.
• Clear written and verbal communication for vendor and internal follow-ups.
• Ability to work effectively in a fast-paced business environment, with a focus on high levels of quality and customer service.
• Ability to prioritize a high volume of transactions.

Responsibilities

• Match vendor invoices against purchase orders (2-way match) and verify accuracy against records in the ERP system.
• Verify quantities and pricing between the PO, invoice, and payment.
• Investigate and resolve discrepancies with internal departments.
• Code and route invoices for approval according to company policy.
• Process approved invoices for payment.
• Maintain accurate, organized records of POs, invoices, and payment status.
• Communicate with vendors regarding invoice status, disputes, and payment inquiries.
• Support month-end close by reconciling open POs and accruals.
• Flag recurring discrepancies or process gaps to management.
• Support internal and external audits by providing documentation and responding to inquiries.
• Assist with ad-hoc reporting, projects, and other duties as assigned.

Skills

Attention to detail

Vendor communication

Time management

Prioritize high volume

Education

High school diploma

Job description

Stack's Bowers Galleries is seeking a detail-oriented Accounts Payable Processor to join our Accounts Payable team in Costa Mesa, CA. You will verify purchase orders against vendor invoices, post payments, and resolve discrepancies in a fast-paced environment.

Responsibilities include 2-way matching, coding for approvals, and supporting month-end close and audits. This role requires strong communication with vendors and internal teams. In-office, full-time position with competitive benefits.