Accounts Payable Processor

Stacks Bowers Galleries; Costa Mesa (CA); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

Health Insurance - Medical, vision, (D

Flexible Spending Account

Employee Assistance

Paid vacation and holidays

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries is seeking a detail-oriented Accounts Payable Processor to join our Accounts Payable team in Costa Mesa, CA. You will verify purchase orders against vendor invoices, post payments, and resolve discrepancies in a fast-paced environment.

Responsibilities include 2-way matching, coding for approvals, and supporting month-end close and audits. This role requires strong communication with vendors and internal teams. In-office, full-time position with competitive benefits.

Qualifications

• High attention to detail and accuracy under deadline pressure.
• Clear written and verbal communication for vendor and internal follow-ups.
• Ability to work effectively in a fast-paced business environment, with a focus on high levels of quality and customer service.
• Ability to prioritize a high volume of transactions.

Responsibilities

• Match vendor invoices against purchase orders (2-way match) and verify accuracy against records in the ERP system.
• Verify quantities and pricing between the PO, invoice, and payment.
• Investigate and resolve discrepancies with internal departments.
• Code and route invoices for approval according to company policy.
• Process approved invoices for payment.
• Maintain accurate, organized records of POs, invoices, and payment status.
• Communicate with vendors regarding invoice status, disputes, and payment inquiries.
• Support month-end close by reconciling open POs and accruals.
• Flag recurring discrepancies or process gaps to management.
• Support internal and external audits by providing documentation and responding to inquiries.
• Assist with ad-hoc reporting, projects, and other duties as assigned.

Skills

Attention to detail

Vendor communication

Time management

Prioritize high volume

Education

High school diploma

Job description

About the Organization Stack's Bowers Galleries conducts live, Internet and specialized auctions of rare U.S. and world coins and currency and ancient coins, as well as direct sales through retail and wholesale channels.

Stack's Bowers Galleries is dedicated to fulfilling the total buying and selling needs of the numismatic community. Our nine-decade legacy of achieving dynamic results and record-breaking prices guides our unwavering commitment to serve novice and expert collectors and enthusiasts, as well as industry professionals. Through our unparalleled list of services, incomparable customer support, and industry leading technology, Stack's Bowers Galleries provides every client the opportunity to achieve their numismatic goals through live and Internet auctions, retail and wholesale buying and selling, financial backing, and numismatic expertise.

Category Accounting/Finance

Description

We're looking for a detail-oriented Accounts Payable Processor to join our Accounts Payable team. In this role, you'll be verifying purchase orders against vendor invoices, posting payments and resolving discrepancies.

Responsibilities (include but are not limited to):

• Match vendor invoices against purchase orders (2-way match) and verify accuracy against records in the ERP system
• Verify quantities and pricing between the PO, invoice, and payment
• Investigate and resolve discrepancies (price variances, quantity mismatches, missing POs) with internal departments
• Code and route invoices for approval according to company policy
• Process approved invoices for payment
• Maintain accurate, organized records of POs, invoices, and payment status
• Communicate with vendors regarding invoice status, disputes, and payment inquiries
• Support month-end close by reconciling open POs and accruals
• Flag recurring discrepancies or process gaps to management
• Support internal and external audits by providing documentation and responding to inquiries
• Assist with ad-hoc reporting, projects, and other duties as assigned

Required Skills/Proficiencies:

• Strong attention to detail and accuracy under deadline pressure
• Clear written and verbal communication for vendor and internal follow-ups
• Ability to work effectively in a fast-paced business environment, with a focus on high levels of quality and customer service
• Ability to prioritize a high volume of transactions

Education and Experience:

• High school diploma or equivalent

Benefits:

• Health Insurance - Including: Medical, vision, dental, life insurance, AD& D, Disability Insurance
• Flexible Spending Account
• Employee Assistance
• Paid vacation and holidays
• 401K Plan W/Company Match

Job Type: Full-time

Salary: $20.00 - $22.00 per hour

Monday to Friday

Overtime

Weekend availability

Ability to commute/relocate:

Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In office

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.

Full-Time/Part-Time Full-Time

Location Corporate Office

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.