Accounts Payable Specialist: Detail-Driven & Efficient

Big-Valley-Rancheria; Lakeport (CA); On-site; USD 42,000 - 68,000; Full time

Job summary

Big Valley Commercial Center is seeking an Accounts Payable Specialist to accurately process vendor invoices and payments. You will ensure three-way matching with purchase orders and receiving documentation, code to the correct GL accounts, and maintain vendor records with proper documentation.

The role involves preparing payment batches, reconciling statements, and assisting with 1099 reporting, while upholding internal controls and professional vendor communications.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting preferred.
• 1+ year accounts payable or related experience preferred.
• Experience with AP software preferred.
• Retail, convenience store, fuel, restaurant, or commercial business experience preferred.

Responsibilities

• Process vendor invoices: matching to PO and receiving docs, coding to GL accounts, obtaining approvals.
• Prepare weekly check and ACH payment batches for Controller review and approval.
• Maintain vendor records, W-9s, and contact information; ensure proper documentation.
• Verify POs, receiving docs, and approvals before payment; maintain audit-ready files.
• Track 1099s; assist with annual 1099 information and vendor tax documentation.
• Provide professional vendor communications and resolve payment inquiries.

Skills

Attention to detail

Data entry

Vendor communication

Confidentiality

Excel proficiency

Education

Associate degree in Accounting

Tools

Excel

Accounting software

Job description

Big Valley Commercial Center is seeking an Accounts Payable Specialist to accurately process vendor invoices and payments. You will ensure three-way matching with purchase orders and receiving documentation, code to the correct GL accounts, and maintain vendor records with proper documentation.

The role involves preparing payment batches, reconciling statements, and assisting with 1099 reporting, while upholding internal controls and professional vendor communications.