Accounts Payable Clerk

Stacks Bowers Galleries; Costa Mesa (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account

Health Savings Account

Employee Assistance

Paid vacation and holidays

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries seeks an Accounts Payable Clerk to join its accounting team in Costa Mesa, CA. The role handles invoices, vendor payments, and reconciliations in a fast-paced setting, with emphasis on accuracy and customer service.

This full-time position offers a competitive hourly wage, benefits, and a chance to support a leading numismatic business in a dynamic auctions environment.

Qualifications

• 3+ years of Accounts Payable experience.
• Basic understanding of debits, credits, and prepayments.
• ERP experience (preferred).

Responsibilities

• Submit invoices for approval; process, verify, and enter invoices for accounts payable, ensuring accuracy, data integrity, thoroughness, and timeliness
• Reconcile processed work by verifying entries and comparing system reports to balances
• Pay vendors and consignors by preparing checks and wire transfers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments
• Process positive pay files to ensure accuracy and prevent check fraud
• Maintain and reconcile the Accounts Payable Aging by verifying and posting account transactions

Skills

Accounts Payable

Data entry

Customer service

Education

High school diploma or equivalent

Tools

ERP system

Job description

About the Organization Stack's Bowers Galleries conducts live, Internet and specialized auctions of rare U.S. and world coins and currency and ancient coins, as well as direct sales through retail and wholesale channels.

Stack's Bowers Galleries is dedicated to fulfilling the total buying and selling needs of the numismatic community. Our nine-decade legacy of achieving dynamic results and record-breaking prices guides our unwavering commitment to serve novice and expert collectors and enthusiasts, as well as industry professionals. Through our unparalleled list of services, incomparable customer support, and industry leading technology, Stack's Bowers Galleries provides every client the opportunity to achieve their numismatic goals through live and Internet auctions, retail and wholesale buying and selling, financial backing, and numismatic expertise.

Category: Accounting/Finance

We are seeking a detail-oriented Accounts Payable Clerk to join our accounting team. In this role, you will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices and purchase orders. The ideal candidate is accurate, organized, and comfortable working in a fast-paced environment while delivering excellent internal and external customer service.

Responsibilities

• Submit invoices for approval; process, verify, and enter invoices for accounts payable, ensuring accuracy, data integrity, thoroughness, and timeliness
• Reconcile processed work by verifying entries and comparing system reports to balances
• Pay vendors and consignors by preparing checks and wire transfers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments
• Process positive pay files to ensure accuracy and prevent check fraud
• Work with Accounts Receivable to process and coordinate customer refunds
• Maintain and reconcile the Accounts Payable Aging by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain historical records by filing documents
• Interface effectively with outside clients, vendors, and employees
• Resolve invoice pricing issues with purchasers and suppliers in a timely manner
• Occasionally bill invoices to intercompany, as needed

Qualifications

• High school diploma or equivalent, plus accounting coursework resulting in basic knowledge of one or more accounting functions (e.g., accounts payable, accounts receivable)
• Basic understanding of debits, credits, and prepayments
• 3+ years of Accounts Payable experience (preferred)
• ERP experience (preferred)
• Ability to work effectively in a fast-paced business environment, with a strong focus on quality and customer service

Benefits

• Health Insurance - Including: Medical, Vision, Dental, Life Insurance, AD& D, Disability Insurance
• Flexible Spending Account
• Health Savings Account
• Employee Assistance
• Paid vacation and holidays
• 401K Plan W/Company Match

Job Type: Full-time

Salary: $22.00 - $26.00 per hour

Monday to Friday

Overtime

Weekend availability

Ability to commute/relocate:

Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In office

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.

This position is currently accepting applications.