Accounts Payable Clerk

Stack's Bowers Galleries; Costa Mesa (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health Insurance - Medical Vision &amp

Flexible Spending Account

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries is seeking an Accounts Payable Clerk to join the accounting team. The role involves processing invoices, approving payments, and ensuring accurate records in a fast-paced environment.

The ideal candidate has a high school diploma with accounting coursework, 3+ years AP experience, and ERP familiarity. This in-office, full-time position offers benefits and a structured workday.

Qualifications

• High school diploma or equivalent, plus accounting coursework providing basic knowledge of accounts payable/receivable.
• Understanding of debits, credits, and prepayments is preferred.
• 3+ years of Accounts Payable experience (preferred).
• ERP experience is preferred.

Responsibilities

• Submit invoices for approval and process, verify, and enter invoices for accounts payable.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Pay vendors and consignors by preparing checks and wire transfers and resolve discrepancies.
• Process positive pay files to prevent check fraud.
• Work with Accounts Receivable to process customer refunds.
• Maintain and reconcile the Accounts Payable Aging.

Skills

Attention to detail

Customer service focus

Education

High school diploma or equivalent

Accounting coursework

Tools

ERP system

Job description

We are seeking a detail-oriented Accounts Payable Clerk to join our accounting team. In this role, you will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices and purchase orders. The ideal candidate is accurate, organized, and comfortable working in a fast-paced environment while delivering excellent internal and external customer service.

Responsibilities

• Submit invoices for approval; process, verify, and enter invoices for accounts payable, ensuring accuracy, data integrity, thoroughness, and timeliness
• Reconcile processed work by verifying entries and comparing system reports to balances
• Pay vendors and consignors by preparing checks and wire transfers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments
• Process positive pay files to ensure accuracy and prevent check fraud
• Work with Accounts Receivable to process and coordinate customer refunds
• Maintain and reconcile the Accounts Payable Aging by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain historical records by filing documents
• Interface effectively with outside clients, vendors, and employees
• Resolve invoice pricing issues with purchasers and suppliers in a timely manner
• Occasionally bill invoices to intercompany, as needed

Qualifications

• High school diploma or equivalent, plus accounting coursework resulting in basic knowledge of one or more accounting functions (e.g., accounts payable, accounts receivable)
• Basic understanding of debits, credits, and prepayments
• 3+ years of Accounts Payable experience (preferred)
• ERP experience (preferred)
• Ability to work effectively in a fast-paced business environment, with a strong focus on quality and customer service

Benefits

• Health Insurance - Including: Medical, Vision, Dental, Life Insurance, AD& D, Disability Insurance
• Flexible Spending Account
• Health Savings Account
• Employee Assistance
• Paid vacation and holidays
• 401K Plan W/Company Match

Job Type: Full-time

Salary: $22.00 - $26.00 per hour

Monday to Friday

Overtime

Weekend availability

Ability To Commute/relocate

Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In office

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.