Accounts Payable Specialist - Detail-Driven & Efficient

University Of The, Inc.arnate Word; San Antonio (TX); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition waivers

7% 403b employer match retirement

Job summary

University of the Incarnate Word is seeking an Accounts Payable Technician responsible for accurate and timely processing of invoices, check requests, and travel expense reports using the Banner system. The role reports to the Accounts Payable Manager and supports UIW and SACHS operations in a full-time capacity.

UIW offers a comprehensive benefits package, including medical/dental/vision, tuition benefits, retirement plans with a 7% match, and various employee programs.

Qualifications

• Must have excellent oral and written communication skills.
• Must be able to data entry (alphanumeric) 50wpm-55wpm.
• Proficient with Microsoft Office applications.
• Must be knowledgeable of Accounts Payable.
• Must be detail oriented in preparing information and in the data entry of such information.
• Must be able to maintain confidentiality concerning university transactions.
• Ability to effectively processtransactions using the Banner system.
• Must have basic knowledge of how invoices are received and verified for goods and services using purchase orders and direct pay with approved signatures.
• Ability to effectively maintain accounts payable vendor files and other financial records including purchase orders and invoices.

Responsibilities

• Receives and verifies invoices and check requests for payment and enters data in the Banner system.
• Verifies transactions are in compliance with university guidelines.
• Sorts, reviews, and matches open invoices to purchase orders, prepares documentation for data entry and scanning in the Banner system.
• Verifies account codes, discounts and payment terms. Issues journal vouchers as needed.
• Processes all travel related documentation for reimbursement, data entry and scanning.
• Prepares correcting journal entries as needed.
• Verifies transactions are in compliance with university guidelines to determine if all submitted expenses are reimbursable.
• Initiates the payment production process to include direct deposits.
• Verifies the payment production process is in compliance with university guidelines.
• Generates reports relative to the specific payment productions and issues journal.
• Prepares checks and direct deposits for distribution to employees and vendors.
• Sorts and distributes daily mail as needed.
• Places check copies in check number order.
• Assists with special projects as needed.
• Performs other duties as assigned.

Skills

Communication skills

Data entry 50-55 wpm

Microsoft Office

Accounts Payable

Confidentiality

Banner system

Vendor file management

Education

High School diploma or GED

Tools

Banner system

Microsoft Office

Job description

University of the Incarnate Word is seeking an Accounts Payable Technician responsible for accurate and timely processing of invoices, check requests, and travel expense reports using the Banner system. The role reports to the Accounts Payable Manager and supports UIW and SACHS operations in a full-time capacity.

UIW offers a comprehensive benefits package, including medical/dental/vision, tuition benefits, retirement plans with a 7% match, and various employee programs.