Accounts Payable Technician

University Of The, Inc.arnate Word; San Antonio (TX); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition waivers

7% 403b employer match retirement

Job summary

University of the Incarnate Word is seeking an Accounts Payable Technician responsible for accurate and timely processing of invoices, check requests, and travel expense reports using the Banner system. The role reports to the Accounts Payable Manager and supports UIW and SACHS operations in a full-time capacity.

UIW offers a comprehensive benefits package, including medical/dental/vision, tuition benefits, retirement plans with a 7% match, and various employee programs.

Qualifications

• Must have excellent oral and written communication skills.
• Must be able to data entry (alphanumeric) 50wpm-55wpm.
• Proficient with Microsoft Office applications.
• Must be knowledgeable of Accounts Payable.
• Must be detail oriented in preparing information and in the data entry of such information.
• Must be able to maintain confidentiality concerning university transactions.
• Ability to effectively processtransactions using the Banner system.
• Must have basic knowledge of how invoices are received and verified for goods and services using purchase orders and direct pay with approved signatures.
• Ability to effectively maintain accounts payable vendor files and other financial records including purchase orders and invoices.

Responsibilities

• Receives and verifies invoices and check requests for payment and enters data in the Banner system.
• Verifies transactions are in compliance with university guidelines.
• Sorts, reviews, and matches open invoices to purchase orders, prepares documentation for data entry and scanning in the Banner system.
• Verifies account codes, discounts and payment terms. Issues journal vouchers as needed.
• Processes all travel related documentation for reimbursement, data entry and scanning.
• Prepares correcting journal entries as needed.
• Verifies transactions are in compliance with university guidelines to determine if all submitted expenses are reimbursable.
• Initiates the payment production process to include direct deposits.
• Verifies the payment production process is in compliance with university guidelines.
• Generates reports relative to the specific payment productions and issues journal.
• Prepares checks and direct deposits for distribution to employees and vendors.
• Sorts and distributes daily mail as needed.
• Places check copies in check number order.
• Assists with special projects as needed.
• Performs other duties as assigned.

Skills

Communication skills

Data entry 50-55 wpm

Microsoft Office

Accounts Payable

Confidentiality

Banner system

Vendor file management

Education

High School diploma or GED

Tools

Banner system

Microsoft Office

Job description

Please see Special Instructions for more details.

N/A.

Position Information

Position Title

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Accounts Payable Technician is responsible for the accurate and timely processing of invoices, check requests and general travel expense reports for UIW and SACHS using the Banner system. The Accounts Payable Technician reports to the Accounts Payable Manager.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name

Description of Job Duties

• Receives and verifies invoices and check requests for payment and enters data in the Banner system.
• Verifies transactions are in compliance with university guidelines.
• Sorts, reviews, and matches open invoices to purchase orders, prepares documentation for data entry and scanning in the Banner system.
• Verifies account codes, discounts and payment terms. Issues journal vouchers as needed.

Job Duty Name General Travel Reports

Description of Job Duties

• Processes all travel related documentation for reimbursement, data entry and scanning.
• Prepares correcting journal entries as needed.
• Verifies transactions are in compliance with university guidelines to determine if all submitted expenses are reimbursable.

Job Duty Name Payment Production

Description of Job Duties

• Initiates the payment production process to include direct deposits.
• Verifies the payment production process is in compliance with university guidelines.
• Generates reports relative to the specific payment productions and issues journal.

Job Duty Name Payment Distribution

Description of Job Duties

• Prepares checks and direct deposits for distribution to employees and vendors.

Job Duty Name Miscellaneous Accounts Payable Duties

Description of Job Duties

• Sorts and distributes daily mail as needed.
• Places check copies in check number order.
• Assists with special projects as needed.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Must have excellent oral and written communication skills.
• Must be able to data entry (alphanumeric) 50wpm-55wpm.
• Proficient with Microsoft Office applications.
• Must be knowledgeable of Accounts Payable.
• Must be detail oriented in preparing information and in the data entry of such information.
• Must be able to maintain confidentiality concerning university transactions.
• Ability to effectively processtransactions using the Banner system.
• Must have basic knowledge of how invoices are received and verified for goods and services using purchase orders and direct pay with approved signatures.
• Ability to effectively maintain accounts payable vendor files and other financial records including purchase orders and invoices.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

High School diploma or GED equivalent.

Required Work Experience

Two (2) years of work experience in accounts payable, bookkeeping, and/or data entry.

Preferred Qualifications

• Associate Degree in Accounting.
• Experience with the Banner system.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Monday through Friday from 8:00am – 5:00pm with some extended hours required during peak periods.

Physical Demands

• Ability to lift up to 10lbs of stacked/boxed documents; ability to reach overhead, bend, squat to retrieve office documents.
• Ability to occasionally move about campus to attend meetings.

Posting Number

Posting Number AS2318PO

Number of Vacancies

Number of Vacancies 1

Job Type

Job Type Full Time

Job Category

Job Category Staff (non-exempt)

Desired Start Date

Desired Start Date 11/02/2026

Position End Date (if temporary)

Reports to

Reports to Accounts Payable Manager

Salary $35,000 Annualized

Open Date

Open Date 09/25/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • UIW Website
  • HigherEdJobs.com
  • Indeed
  • LinkedIn
  • WorkplaceDiversity.com
  • HispanicDiversity.com
  • BlackJobCenter.com
  • WomensJobCenter.com
  • VeteransConnect.com
  • Personal Referral
  • Employee Referral
  • Other
• If you selected other, please tell us where?

  (Open Ended Question)

• * What is the highest level of education you have achieved?
  • Less than High School Education or GED equivalent
  • High School Education or GED equivalent
  • Some college
• * How many years of experience do you have in accounts payable, bookkeeping, and/or data entry?
  • None
  • Less than 2 years
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 or more years
• * Identify your experience level using the Banner system.
  • I have not used the Banner system.
  • I have used Banner as a student.
  • I have used Banner as a part of my job duties.
  • I am highly proficient using Banner.
• * List the Microsoft Office products in which you are proficient.

  (Open Ended Question)