Accounts Payable Specialist

SUU; Cedar City, Northern (UT, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Southern Utah University is seeking an Accounts Payable Supervisor to oversee all accounts payable and travel accounting activities, ensuring timely processing and payment of university liabilities. You will manage vendor data, W-9/1099 processing, and travel authorizations and reimbursements.

The role requires strong communication with campus personnel and vendors, attention to detail, and ability to improve processes within a university setting.

Qualifications

• 2 year Associate degree in accounting or related field and two years of accounts payable experience.
• Ability to work independently and deal with a variety of diverse circumstances.
• Knowledge of computer applications and office procedures.
• Effective oral and written communications skills.
• Special interest and experience in process improvement.

Responsibilities

• Process payables for payment from purchase orders, invoices, approved contracts, wire transfers, direct payments and other requisitions.
• Review documentation and signatures for completeness and accuracy.
• Process travel reimbursements by auditing against travel authorizations and travel advances.
• Communicate effectively with campus personnel and off-campus vendors.
• Create, establish, review and maintain vendor information, Form W-9, and 1099 data.
• Review vendor statements and rectify discrepancies.
• Oversee maintenance of electronic and hardcopy files for all accounts payable expenditures, travel authorizations, advances, and reimbursements.
• Process University travel by auditing and approving all travel authorizations.
• Process direct deposit files.
• Supervise hourly employees.
• Ensure compliance with university accounts payable and travel policy and procedures.
• Work with University administration in identifying issues and implementing new procedures.
• Other duties as assigned.

Skills

Accounts payable

Travel accounting

Process improvement

Oral and written communication

Independent work

Computer literacy

Education

Associate degree in accounting

Bachelor's degree in accounting

Tools

Banner

Purchase order system

Job description

Provides professional supervision of all accounts payable and travel accounting related activities for the University. Ensures timely processing and payment of University liabilities. Maintains W-9 information and processes 1099 documents. Processes all University travel related accounting activities including travel authorization requests and travel reimbursements.

• Processes payables for payment from purchase orders, invoices, approved contracts, wire xfers, direct payments and other requisitions. Reviews documentation and signatures for completeness and accuracy.
• Processes travel reimbursements by auditing against travel authorizations and travel advances and submitting travel reimbursements to the accounts payable system.
• Communicates effectively with campus personnel and off-campus vendors.
• Creates, establish, review and maintains vendor information, Form W-9, and 1099 data.
• Reviews vendor statements and works to rectify any discrepancies.
• Oversees maintenance of electronic and hardcopy files for all accounts payable expenditures, travel authorizations, advances, and reimbursements.
• Processes University travel by auditing and approving all travel authorizations.
• Processes direct deposit files.
• Supervises hourly employees.
• Ensures compliance with university accounts payable and travel policy and procedures.
• Works with University administration in identifying issues and implementing new procedures.
• Other duties as assigned.

Minimum Qualifications

• 2 Year / Associate Degree in accounting or business-related field and two years of accounts payable experience or an equivalent amount of education and experience is required.
• Ability to work independently and deal with a variety of diverse circumstances.
• Knowledge of computer applications and office procedures.
• Effective oral and written communications skills.
• Special interest and experience in process improvement.

Preferred Qualifications

• 4 Year / Bachelors. Degree Graduation from an accredited four-year college or university with a degree in accounting or business-related field.
• Two years of accounts payable related in a higher education environment is preferred.
• Banner experience preferred.
• Knowledge of purchase order system and university accounting and operations preferred

This position is contingent on funding.

Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.