Accounts Payable Specialist - Bowie, MD

Institute For Defense Analyses, Inc.; Bowie (MD); On-site; USD 30,000 - 39,000; Part time

Job summary

The Institute for Defense Analyses (IDA), Center for Computing Sciences, in Bowie, MD, seeks a Part-time Accounts Payable Specialist to verify and prepare invoices for payment at the CCS facility, ensuring forms are complete and compliant.

Role requires Costpoint experience, adherence to procedures and deadlines, and the ability to securely transfer financial records. U.S. Citizenship is mandatory and security clearances may be required.

Qualifications

• High school diploma or equivalent; four years of accounting/office support experience.
• Ability to follow prescribed procedures accurately and timely.
• Ability to meet deadlines with tact and diplomacy.
• Previous experience using Deltek Costpoint Accounting System required.
• Ability to obtain and maintain necessary security clearances.
• U.S. Citizenship is mandatory.

Responsibilities

• Verifies and prepares invoices for payment for the CCS facility.
• Uses Costpoint to QA vendor invoices for compliance and completeness.
• Reconciles check registers and balances general ledger accounts; escalates issues.
• Manages data processing, scanning, and archiving of financial records.
• Performs other duties as assigned.

Skills

Follow procedures

Deadline management

Discretion

Teamwork

Education

High school diploma or equivalent

Tools

Deltek Costpoint

Job description

Overview

The Institute for Defense Analyses (IDA), Center for Computing Sciences, located in Bowie, MD, has an immediate opening for a Part-time as needed Accounts Payable Specialist role.

This opening is located at IDA’s Center for Computing Sciences in Bowie, Maryland (CCS). IDA offers a superior professional working environment. The Part-time position verifies and prepares invoices for payment for the CCS facility, ensuring that all forms are complete and are in accordance with all applicable IDA practice and procedures.

Responsibilities:

• Utilizes Costpoint to conduct quality assurance checks on incoming vendor invoices for compliance, accuracy, and structural completeness.
• Facilitates prompt vendor payments by verifying source documentation, reconciling balances, and accurately processing invoice batches through the general ledger.
• Reconciles check registers and balances general ledger accounts, resolves routine operational discrepancies, and escalates unresolved system issues to management.
• Manages data processing, physical‑to‑digital scanning, and localized information archiving systems. Maintains internal network integrity by securely transferring financial records to designated corporate storage drives and shared infrastructure.
• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent, and four years of work experience performing any combination of general accounting and/or office support.
• Demonstrated ability to follow prescribed procedures in a timely and accurate manner, with discretion.
• Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
• Previous experience using Deltek Costpoint Accounting System required.
• Ability to obtain and maintain necessary security clearances.
• MANDATORY REQUIREMENT: U.S. Citizenship is required.