Accounts Payable Specialist - Bowie, MD

Institute for Defense Analyses; Bowie (MD); On-site; USD 28,000 - 39,000; Part time

Job summary

The Institute for Defense Analyses (IDA), Center for Computing Sciences, in Bowie, MD, has an immediate need for a part-time as-needed Accounts Payable Specialist. The role focuses on verifying invoices, processing payments, and ensuring compliance with IDA procedures while maintaining secure handling of financial records.

Qualified candidates will have a high school diploma with accounting/office experience, familiarity with Deltek Costpoint, and the ability to obtain security clearances. U.S.

Qualifications

• High school diploma or equivalent with 4 years of accounting/office support experience.
• Ability to follow prescribed procedures accurately and on time with discretion.
• Proven ability to work under deadlines with tact and diplomacy.
• Experience using Deltek Costpoint required.
• U.S. Citizenship and ability to obtain security clearance required.

Responsibilities

• Verify and prepare invoices for payment and ensure forms comply with IDA procedures.
• Process invoice batches through the general ledger to facilitate vendor payments.
• Reconcile check registers and resolve ordinary discrepancies, escalating complex issues.
• Manage data processing including scanning and archiving financial records securely.
• Perform other duties as assigned.

Skills

Discretion & timeliness

Deadline-driven

Organizational skills

Education

High school diploma with 4 yrs accounting/office exp

Tools

Deltek Costpoint

Job description

Overview

The Institute for Defense Analyses (IDA), Center for Computing Sciences, located in Bowie, MD, has an immediate opening for a Part-time as needed Accounts Payable Specialist role.

This opening is located at IDA’s Center for Computing Sciences in Bowie, Maryland (CCS). IDA offers a superior professional working environment. The Part-time position verifies and prepares invoices for payment for the CCS facility, ensuring that all forms are complete and are in accordance with all applicable IDA practice and procedures.

Responsibilities

• Utilizes Costpoint to conduct quality assurance checks on incoming vendor invoices for compliance, accuracy, and structural completeness.
• Facilitates prompt vendor payments by verifying source documentation, reconciling balances, and accurately processing invoice batches through the general ledger.
• Reconciles check registers and balances general ledger accounts, resolves routine operational discrepancies, and escalates unresolved system issues to management.
• Manages data processing, physical-to-digital scanning, and localized information archiving systems. Maintains internal network integrity by securely transferring financial records to designated corporate storage drives and shared infrastructure.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent, and four years of work experience performing any combination of general accounting and/or office support.
• Demonstrated ability to follow prescribed procedures in a timely and accurate manner, with discretion.
• Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
• Previous experience using Deltek Costpoint Accounting System required.
• Ability to obtain and maintain necessary security clearances.
• MANDATORY REQUIREMENT: U.S. Citizenship is required.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.

https://www.dol.gov/agencies/ofccp/compliance-assistance/self-id-forms-video