Accounts Payable Specialist - Bowie, MD

IDA Center for Computing Sciences; Bowie (MD); On-site; USD 51,000 - 82,000; Part time

Job summary

The IDA Center for Computing Sciences in Bowie, Maryland, is seeking a Part-time Accounts Payable Specialist to verify and prepare invoices for payment, ensure forms are complete, and follow IDA procedures. The role requires working with vendor invoices, reconciling ledgers, and maintaining secure financial records.

Candidates should have a high school diploma or equivalent with four years of accounting/office experience, plus Deltek Costpoint proficiency and the ability to obtain a security

Qualifications

• High school diploma or equivalent is required.
• Four years of general accounting and/or office support experience.
• Experience using Deltek Costpoint is required.
• Ability to obtain and maintain necessary security clearances.
• U.S. Citizenship is required.

Responsibilities

• Verify and prepare invoices for payment for the CCS facility.
• Conduct quality assurance checks on vendor invoices for compliance and accuracy.
• Reconcile check registers and balance general ledger accounts.
• Assist with data processing, scanning, and archiving of financial records.
• Perform other duties as assigned.

Skills

Follow procedures

Work under deadlines

Discretion

Security clearance readiness

Education

High School Diploma or Equivalent

Tools

Deltek Costpoint

Job description

Overview

The Institute for Defense Analyses (IDA), Center for Computing Sciences, located in Bowie, MD, has an immediate opening for a Part-time as needed Accounts Payable Specialist role.

This opening is located at IDA's Center for Computing Sciences in Bowie, Maryland (CCS). IDA offers a superior professional working environment. The Part-time position verifies and prepares invoices for payment for the CCS facility, ensuring that all forms are complete and are in accordance with all applicable IDA practice and procedures.

Responsibilities

• Utilizes Costpoint to conduct quality assurance checks on incoming vendor invoices for compliance, accuracy, and structural completeness.
• Facilitates prompt vendor payments by verifying source documentation, reconciling balances, and accurately processing invoice batches through the general ledger.
• Reconciles check registers and balances general ledger accounts, resolves routine operational discrepancies, and escalates unresolved system issues to management.
• Manages data processing, physical-to-digital scanning, and localized information archiving systems. Maintains internal network integrity by securely transferring financial records to designated corporate storage drives and shared infrastructure.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent, and four years of work experience performing any combination of general accounting and/or office support.
• Demonstrated ability to follow prescribed procedures in a timely and accurate manner, with discretion.
• Demonstrated ability to operate effectively under deadlines with tact and diplomacy.
• Previous experience using Deltek Costpoint Accounting System required.
• Ability to obtain and maintain necessary security clearances.
• MANDATORY REQUIREMENT: U.S. Citizenship is required.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $51,084-$81,735. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

Additional Information

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.