Accounts Payable Specialist — 35-Hour Week + Benefits

Odyssey House; New York (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance (Two Plans)

Dental and Vision Insurance

Life Insurance

Flexible Spending Account/Health Reimb

403(b) Plan

Commuter Benefits

Educational Assistance Programs

Job summary

Odyssey House is seeking an Accounts Payable Specialist to manage the full AP process within the Finance department. You will work under the Controller and Assistant Controller, ensuring accurate invoice matching, coding, and timely payments.

The role requires 1–2 years of related experience with a BA/BS or 2–3 years with an Associate degree, and proficiency in Microsoft Office; Microsoft Dynamics is a plus. This is a non-exempt, full-time position in the New York area.

Qualifications

• BA/BS degree one to two years' experience or
• Associate degree with 2-3 years' experience
• Full charge bookkeeper with over 4 years' experience
• Proficiency with computer operation (Microsoft Word, Excel, Pivot Table, and Outlook programs). Microsoft Dynamics is a plus.

Responsibilities

• Process all accounts payable invoices and prepare monthly summaries.
• Check invoices against purchase orders & receipts.
• Prepare vouchers, classify & code the expenses.
• Record expenses in the general ledger.
• Process monthly accounts payable bills such as rents, utilities & all insurance
• Process petty cash, OMNY cards disbursement, check requests & expense reimbursements.
• Communicates with vendors and staff to resolve issues.
• Prepare monthly vendors analyses, open Purchase Orders and vendor statements
• Prepare journal entries.
• Prepares & Files annual 1099 MISC and NEC.
• Assist the Assistant Controller with all finance department matters as assigned.
• Attends regularly scheduled staff meetings.
• Attends all required training.
• Participates in quality improvement activities.
• Adheres to policies on time and attendance and is flexible with scheduling as needed.
• Other relevant duties as required.

Skills

Proficiency with computer software

Education

BA/BS degree

Associate degree

Full charge bookkeeper

Tools

Microsoft Word

Excel

Pivot Table

Outlook

Microsoft Dynamics

Job description

Odyssey House is seeking an Accounts Payable Specialist to manage the full AP process within the Finance department. You will work under the Controller and Assistant Controller, ensuring accurate invoice matching, coding, and timely payments.

The role requires 1–2 years of related experience with a BA/BS or 2–3 years with an Associate degree, and proficiency in Microsoft Office; Microsoft Dynamics is a plus. This is a non-exempt, full-time position in the New York area.