Accounts Payable Specialist

Odyssey House; New York (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance (Two Plans)

Dental and Vision Insurance

Life Insurance

Flexible Spending Account/Health Reimb

403(b) Plan

Commuter Benefits

Educational Assistance Programs

Job summary

Odyssey House is seeking an Accounts Payable Specialist to manage the full AP process within the Finance department. You will work under the Controller and Assistant Controller, ensuring accurate invoice matching, coding, and timely payments.

The role requires 1–2 years of related experience with a BA/BS or 2–3 years with an Associate degree, and proficiency in Microsoft Office; Microsoft Dynamics is a plus. This is a non-exempt, full-time position in the New York area.

Qualifications

• BA/BS degree one to two years' experience or
• Associate degree with 2-3 years' experience
• Full charge bookkeeper with over 4 years' experience
• Proficiency with computer operation (Microsoft Word, Excel, Pivot Table, and Outlook programs). Microsoft Dynamics is a plus.

Responsibilities

• Process all accounts payable invoices and prepare monthly summaries.
• Check invoices against purchase orders & receipts.
• Prepare vouchers, classify & code the expenses.
• Record expenses in the general ledger.
• Process monthly accounts payable bills such as rents, utilities & all insurance
• Process petty cash, OMNY cards disbursement, check requests & expense reimbursements.
• Communicates with vendors and staff to resolve issues.
• Prepare monthly vendors analyses, open Purchase Orders and vendor statements
• Prepare journal entries.
• Prepares & Files annual 1099 MISC and NEC.
• Assist the Assistant Controller with all finance department matters as assigned.
• Attends regularly scheduled staff meetings.
• Attends all required training.
• Participates in quality improvement activities.
• Adheres to policies on time and attendance and is flexible with scheduling as needed.
• Other relevant duties as required.

Skills

Proficiency with computer software

Education

BA/BS degree

Associate degree

Full charge bookkeeper

Tools

Microsoft Word

Excel

Pivot Table

Outlook

Microsoft Dynamics

Job description

TITLE: Accounts Payable, Specialist

REPORTS: Controller, Assistant

DEPARTMENT: Finance

FLSA CODE: Non-Exempt

PROGRAM: Wall Street

OUR MISSION

Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There's more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future.

If that sounds different than other treatment programs, you're right. Because Odyssey is where recovery gets real.

MAJOR FUNCTIONS

Responsible for the processing of all accounts payable. Prepares monthly summaries and other reports as required.

SPECIFIC DUTIES & RESPONSIBILITIES

• Check invoices with purchase orders & receipts.
• Prepare vouchers, classify & code the expenses.
• Record expenses in the general ledger.
• Process monthly accounts payable bills such as rents, utilities & all insurance
• Process petty cash, OMNY cards disbursement, check requests & expense reimbursements.
• Communicates with vendors and staff to resolve issues.
• Prepare monthly vendors analyses, open Purchase Orders and vendor statements
• Prepare journal entries.
• Prepares & Files annual 1099 MISC and NEC.
• Filing
• Assist the Assistant Controller with all finance department matters as assigned.
• Attends regularly scheduled staff meetings.
• Attends all required training.
• Participates in quality improvement activities.
• Adheres to policies on time and attendance and is flexible with scheduling as needed.
• Other relevant duties as required.

EDUCATION, TRAINING, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES

• BA/BS degree one to two years' experience or
• Associate degree with 2-3 years' experience
• Full charge bookkeeper with over 4 years' experience
• Proficiency with computer operation (Microsoft Word, Excel, Pivot Table, and Outlook programs). Microsoft Dynamics is a plus.

In addition, Odyssey House offers:

• A 35-hour work week (as opposed to a 40-hour work week)
• Vacation Plan and Holiday Schedule
• Life Insurance
• Medical Insurance (Two Plans)
• Dental and Vision Insurance
• Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)
• Long-Term & Short-Term Disability
• Flexible Spending Account/Health Reimbursement Account
• 403(b) Plan
• Corporate Counseling Associates (CCA) EAP benefit
• Ability Assist Counseling Services (through The Hartford)
• Commuter Benefits
• Educational Assistance Programs
• Special shopping discounts through ADP Marketplace and PlumBenefits
• RUFit?! Fitness Program
• Pet Insurance
• Legal Assistance
• Optum Financial Service through ConnectYourCare
• Benefit Advocacy Center through Gallagher

Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.