Accounts Payable Specialist

Vaco LLC; Whittier (NC); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k)

Paid vacation

Paid holidays

Life insurance

Job summary

Vaco in Whittier, CA is seeking an experienced Accounts Payable Specialist to join its accounting team on a temporary-to-hire basis. The role requires meticulous processing of invoices, PO matching, and timely vendor payments in a fast-paced environment.

You will collaborate with Purchasing and other departments, maintain vendor records, and prepare AP reports while upholding accuracy and strong communication with vendors.

Qualifications

• 5+ years of accounting experience.
• At least 2 years of Accounts Payable experience.
• Experience in a high-volume AP environment preferred.
• Sage 100 and/or NetSuite experience preferred.
• Strong proficiency in Excel.
• Experience with PO matching, vendor payments and discrepancy resolution.
• Strong vendor communication skills.
• Highly organized with attention to detail and able to manage competing priorities.
• Self-starter who works well independently and in a team.

Responsibilities

• Process, review, and post accounts payable transactions and match invoices to purchase orders.
• Ensure accurate and timely vendor payments.
• Research and resolve invoice, pricing, and purchase order discrepancies.
• Communicate with vendors and partner with Purchasing and internal departments.
• Prepare weekly and monthly AP reports.
• Maintain accurate vendor records and ensure invoices are received and processed promptly.
• Assist with additional accounts payable and accounting responsibilities as needed.

Skills

Accounts Payable

Vendor communication

Excel

High-volume AP

Purchase orders

Invoice matching

Discrepancy resolution

Attention to detail

Independent / team player

Tools

Sage 100

NetSuite

Excel

Job description

Accounts Payable Specialist - Temp to Hire

Full-Time | On-Site | Whittier, CA

A well-established and growing consumer products and services organization is seeking an experienced Accounts Payable Specialist to join its accounting team in Whittier, CA. This is a great opportunity for someone who enjoys a fast-paced environment, takes ownership of their work, and wants to join a collaborative company offering stability and opportunities for professional growth.

Key Responsibilities

• Process, review, and post accounts payable transactions and match invoices to purchase orders.
• Ensure accurate and timely vendor payments.
• Research and resolve invoice, pricing, and purchase order discrepancies.
• Communicate directly with vendors and partner closely with Purchasing and internal departments.
• Prepare weekly and monthly AP reports.
• Maintain accurate vendor records and ensure invoices are received and processed promptly.
• Assist with additional accounts payable and accounting responsibilities as needed.

Qualifications

• 5+ years of accounting experience, including at least 2 years of Accounts Payable experience.
• Experience working in a high-volume AP environment strongly preferred.
• Sage 100 and/or NetSuite experience highly preferred.
• Strong proficiency in Excel.
• Experience with purchase orders, invoice matching, vendor payments, and discrepancy resolution.
• Strong verbal communication skills with the confidence to follow up directly with vendors.
• Highly organized, detail-oriented, accountable, and able to manage competing priorities.
• Self-starter with a positive attitude who works well both independently and as part of a team.

What They’re Looking For

The ideal candidate is confident, dependable, organized, and persistent. This person should be comfortable communicating with vendors, resolving issues, meeting deadlines, and staying composed in a busy accounting environment.

Benefits once converted to permanent.

The company offers competitive compensation, professional growth opportunities, and a comprehensive benefits package that includes:

• Medical, dental, and vision
• 401(k)
• Paid vacation
• Paid holidays
• Life insurance