Accounts Payable Specialist

NewDay USA; West Palm Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

NewDay USA is seeking a Staff Accountant to handle daily accounting tasks focused on accounts payable and related appraisal transactions. You will process payments, file bills, and ensure timely processing of invoices and positive pay, while collaborating with multiple departments.

The role requires a Bachelor's in Accounting/Finance, strong knowledge of accounting principles, proficiency with MS Office, especially Excel, and excellent communication.

Qualifications

• Knowledge of general accounting procedures.
• Understanding of relevant computer programs.
• Proficient in data management and admittance.

Responsibilities

• Process and maintain all payments on time – ACH, paper checks
• File payables and obtain approval for bills in a timely manner as needed
• Ensure the accurate and timely processing of positive pay transactions
• Review and process invoices as well as check requests; sort, organize and set invoices up for payment procedures
• Reconcile payments and monitor accounts to ensure payments are up to date
• Correspond with vendors and respond to all inquiries; discrepancies, and maintain vendor files
• Prepare analysis of associated accounts
• Review vendor contracts to schedule appropriate payments
• Book daily cash entries
• Maintain office rental contracts, recurring AP schedules and deferred rent GL accounts, and other accounts
• Assist with month end closing
• Prepare analysis of vendor invoices
• Produce monthly reports and assist with month end closing
• Sort and distribute Accounts Payable incoming mail
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles
• Maintain and review all vendor W9s and other required documents for use in preparing year end 1099 reporting
• Maintain and follow up on stale checks in accordance with state unclaimed property statutes

Skills

Interpersonal skills

Communication skills

Self-starter

Problem solving

Detail-oriented

Education

Bachelor’s Degree in Accounting, Finance, or Business Management

Tools

MS Outlook

MS Word

MS Excel

Job description

NewDay USA is seeking a Staff Accountant to handle daily accounting tasks focused on accounts payable and related appraisal transactions. You will process payments, file bills, and ensure timely processing of invoices and positive pay, while collaborating with multiple departments.

The role requires a Bachelor's in Accounting/Finance, strong knowledge of accounting principles, proficiency with MS Office, especially Excel, and excellent communication.