Accounts Payable Specialist

American Coatings Association & PaintCare; United States; On-site; USD 57,000 - 65,000; Full time

Benefits offered by this job

401(k) match

PTO

Medical insurance

Dental insurance

Life insurance

Commuter benefits

Wellness reimbursement

Professional development opportunities

Job summary

The American Coatings Association & PaintCare in Washington, DC, is seeking an Accounts Payable Specialist for its Finance and Accounting Department. The ideal candidate will manage vendor invoices, ensure document accuracy, and maintain vendor relationships.

This full-time role offers a salary range of $57,000 to $65,000 annually based on experience, alongside generous benefits including 401(k) matching, PTO, and health insurance.

Qualifications

• Minimum 1-3 years of accounts payable or general accounting experience is preferred.
• Strong computer skills in integrated financial systems.
• Ability to work independently and in a team environment.

Responsibilities

• Review and process vendor invoices and employee expense reimbursements.
• Verify invoice billing prices against contract agreements.
• Maintain accounts payable vendor records, including 1099 status.

Skills

Attention to detail

Problem-solving skills

Microsoft Office (Excel, Outlook, Word)

Knowledge of accounts payable

Ability to work in a high transaction volume environment

Education

Associate or Bachelor's degree

Tools

Bill.com

Cloud-based accounting applications

Job description

Accounts Payable Specialist

Summary

The American Coatings Association (ACA) seeks a qualified candidate for an Accounts Payable Specialist position within its Finance and Accounting Department. This position will be primarily responsible for performing the accounts payable function for PaintCare, ACA's affiliate organization. The role requires 1-3 years of accounts payable experience and a high level of attention to detail and accuracy due to the high transaction volume. The position will be based in Washington, DC, and will report to ACA's Accounts Payable Manager.

Areas of Responsibility

• Review and process vendor invoices and employee expense reimbursements through the online bill pay system
• Ensure all invoices have appropriate documentation from the vendor
• Adhere to accounts payable policies, guidelines, and bill approval procedures
• Verify invoice billing prices against executed contract agreements
• Clarify any questionable invoice items, prices, or supporting documentation
• Maintain relationships with vendors and follow up on rejected bills and re-bills
• Calculate use tax amounts for various states, where applicable
• Reconcile monthly vendor aging statements
• Research invoice-related discrepancies and issues
• Maintain accounts payable vendor records, including 1099 status and Sales & Use tax
• Perform other related duties as required to support the Finance team: assist in monthly/yearly close, annual audit
• Identify, recommend, and implement process improvements to increase the efficiency of the AP team
• May participate in various projects, either through formal assignment or on an ad hoc basis
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing
• Effectively communicate with vendors, in-house and remote staff, and management

Preferred Skills and Qualifications

• Associate or Bachelor's degree
• Minimum 1-3 years of accounts payable or general accounting experience is preferred
• Strong computer skills in integrated financial and cloud-based applications
• Knowledge of online bill pay systems is desired. Preference given to Bill.com experience, but familiarity with other similar online systems is acceptable.
• Proficiency with Microsoft Office suite (Excel, Outlook, Word)
• Knowledge of accounts payable function and general accounting procedures
• Ability to work in a high transaction volume environment
• Strong attention to detail and accuracy
• Good research, analysis, and problem-solving skills
• Ability to work independently and in a team environment
• Good organizational skills
• Ability to multitask, prioritize, and meet deadlines
• Good communication skills
• Ability to effectively interact with all levels of staff and outside vendors

Location and Travel

This position is located at ACA's headquarters in Washington, DC. Travel is only occasionally required.

Employment, Salary, and Benefits

This is a full-time, regular position. Salary Range: $57,000-$65,000 annually, commensurate with experience; ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits, wellness reimbursement, and professional development/training opportunities.