Accounts Receivable Clerk

AppleOne Employment Services; Carlsbad (CA); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne Employment Services is seeking an Accounts Receivable Clerk for a direct-hire role with a growing manufacturing company in North San Diego. The ideal candidate will own the full AR cycle, support order processing, invoicing, collections, and maintain accurate financial records.

You will collaborate with administration, sales, service, and operations, ensuring timely payments and customer communications while upholding high standards of accuracy and professionalism in a fast-paced

Qualifications

• 4+ years of accounts receivable or similar accounting experience.
• Proficiency with QuickBooks or another ERP system.
• Experience processing purchase orders, shipping paperwork, bank deposits, and tax reporting.
• Strong communication and organizational skills.
• Proficient in MS Office (Outlook, Word, Excel).
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage full-cycle AR including invoicing, payments, collections support, and reconciliations.
• Process customer orders from estimate to shipping.
• Prepare and send invoices, post receipts, bank deposits, and maintain AR records.
• Reconcile AR ledgers and resolve payment discrepancies.
• Communicate with customers about payment status and balances.
• Support administrative tasks and cross-functional coordination.

Skills

Accounts receivable

Invoicing

Customer service

Excel

QuickBooks

PO processing

Tools

ERP system

Microsoft Office

Job description

Job Summary

A growing global manufacturing company in north San Diego is seeking an Accounts Receivable Clerk for a direct hire opportunity. This role is ideal for an experienced AR professional who enjoys owning the full accounts receivable cycle, supporting customer order processing, managing invoicing, and maintaining accurate financial records.

This position offers a stable, team-oriented environment with supportive leadership, strong cross‑functional collaboration, and a positive workplace culture. The Accounts Receivable Clerk will work closely with administration, sales, service, and operations teams in a role that combines accounting accuracy, customer communication, and administrative organization. This is a great opportunity for someone who values consistency, teamwork, professional growth, and a well‑structured work environment.

Key Responsibilities

• Manage full-cycle accounts receivable functions, including customer purchase orders, invoicing, payment processing, collections support, and account reconciliation.
• Process customer purchase orders from estimate through shipping documentation, ensuring accurate and timely order flow.
• Prepare and send customer invoices, post receipts, process bank deposits, and maintain accurate AR records.
• Reconcile accounts receivable ledgers and investigate discrepancies related to payments, invoices, and customer accounts.
• Communicate professionally with customers regarding payment status, outstanding balances, and account questions.
• Support administrative processes, document organization, paperless filing, and coordination with sales, service, and administrative teams.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $26 to $27per hour. DOE
• Schedule: Monday through Friday, 7:00 a.m. to 4:00 p.m.
• Benefits include health insurance, 401(k), paid time off, and parental leave.
• Opportunity for growth.

Required Qualifications and Skills

• Manage full-cycle accounts receivable from customer order processing through invoicing and payment posting.
• Reconcile AR accounts, research discrepancies, and support collections activity.
• Process purchase orders, shipping paperwork, bank deposits, and multi‑state sales tax reporting.
• Provide administrative, customer service, and cross‑functional support to internal teams.
• 4+ years of experience in accounts receivable, accounting support, or a similar role.
• Proficiency with QuickBooks or another ERP system is required.
• Strong knowledge of accounts receivable functions, invoicing, payment processing, reconciliations, and customer account maintenance.
• Experience working with purchase orders is required.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, plus general internet browser tools.
• Basic understanding of accounting functions, payroll, and taxes.
• Strong written and verbal communication skills with professional phone etiquette.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently, solve problems, and remain professional in high‑pressure situations.

Preferred Qualifications

• Stable work history is strongly preferred.
• Experience in a manufacturing, distribution, or product‑based business environment is preferred.
• Experience supporting sales, service, operations, or administrative teams in a cross‑functional setting is preferred.
• Familiarity with paperless filing, document organization, and process improvement is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.