Accounts Payable Clerk

Omega Air Refueling Services, Inc; San Antonio (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package (medical,

Job summary

Omega Aerial Refueling Services, Inc. is seeking an Accounts Payable Clerk to support day-to-day AP functions, including processing vendor invoices, maintaining vendor records, and assisting with payments.

The role collaborates with Accounting, Purchasing, Operations, and vendors to ensure accurate records and timely processing. The ideal candidate is organized, detail-oriented, and eager to develop accounting skills while working closely with cross-functional teams.

Qualifications

• 0-2 years of accounting, bookkeeping, accounts payable, or administrative experience.
• Basic Microsoft Excel and Office skills.
• Strong attention to detail and organizational skills.
• Good communication and customer service abilities.

Responsibilities

• Process vendor invoices and enter into QuickBooks.
• Match invoices to purchase orders and supporting documentation.
• Assist with weekly check runs, ACH payments, and vendor payments.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Maintain organized AP records and supporting documentation.
• Assist with vendor setup and maintenance.
• Collect and maintain W-9 forms and vendor information.
• Coordinate with Purchasing to ensure vendor records are complete and accurate.
• Process employee expense reports.
• Assist with coding and tracking credit card transactions.
• Maintain supporting documentation for employee expenses and corporate card activity.
• Assist with reviewing open purchase orders and aging receipts.
• Help resolve invoice, receiving, and PO discrepancies.
• Support the closure of completed purchase orders.
• Download and maintain bank statements and accounting records.
• Process freight and shipping invoices.
• Assist with tracking vendor credits and adjustments.
• Support accounting and audit requests as needed.
• Maintain accurate electronic and paper records.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate or Bachelor’s degree in Accounting/Finance/Business

Tools

QuickBooks

Excel

Job description

Salary Range: $45,000 - $55,000

Company Description

Omega Aerial Refueling Services, Inc. (OARS) has been a leader in contracted in-flight refueling services since 2000, delivering more fuel than any other carrier worldwide. The company provides a range of specialized refueling solutions to the U.S. Armed Forces and allied nations, supporting critical missions across the globe. OARS is known for its reliability, operational excellence, and commitment to safety in complex aerial environments. Team members contribute to a mission-focused organization that plays a vital role in global defense and aviation operations.

Position Summary

We are seeking a detail-oriented Accounts Payable Clerk to support the day-to-day accounts payable function. This role is responsible for processing vendor invoices, maintaining vendor records, assisting with payment processing, supporting purchasing activities, and ensuring accurate and timely accounting records.

The ideal candidate is organized, dependable, and eager to develop accounting skills while working closely with Accounting, Purchasing, Operations, and vendors.

Key Responsibilities

Accounts Payable

• Review, verify, and enter vendor invoices into QuickBooks.
• Match invoices to purchase orders and supporting documentation.
• Assist with weekly check runs, ACH payments, and vendor payment processing.
• Respond to vendor inquiries and help resolve invoice discrepancies.
• Maintain organized AP records and supporting documentation.
• Assist with vendor setup and maintenance.
• Collect and maintain W-9 forms and vendor information.
• Coordinate with Purchasing to ensure vendor records are complete and accurate.

Expense & Credit Card Processing

• Process employee expense reports.
• Assist with coding and tracking credit card transactions.
• Maintain supporting documentation for employee expenses and corporate card activity.

Purchasing & Administrative Support

• Assist with reviewing open purchase orders and aging receipts.
• Help resolve invoice, receiving, and PO discrepancies.
• Support the closure of completed purchase orders.
• Download and maintain bank statements and accounting records.

Additional Duties

• Process freight and shipping invoices.
• Assist with tracking vendor credits and adjustments.
• Support accounting and audit requests as needed.
• Maintain accurate electronic and paper records.

Qualifications

Required

• 0-2 years of accounting, bookkeeping, accounts payable, or administrative experience.
• Basic Microsoft Excel and Office skills.
• Strong attention to detail and organizational skills.
• Good communication and customer service abilities.

Preferred

• Associate's or Bachelor’s degree in Accounting, Finance, or Business.
• Experience with QuickBooks.
• Experience in a manufacturing, aerospace, or distribution environment.

Ideal Candidate

A motivated and dependable professional who enjoys working with numbers, maintaining accurate records, and providing excellent support to both internal teams and vendors. This position offers an excellent opportunity to gain experience and grow within the accounting profession.

Benefits

Competitive benefits package including medical, dental, vision, paid time off, and retirement benefits.

• Omega is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.