AP Specialist

Omega Foundation Services, Inc.; Lafayette (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Omega Foundation Services, Inc. in Lafayette, LA, is seeking an AP specialist to manage day-to-day accounts payable, vendor onboarding, and corporate card documentation.

You will ensure invoices are accurate and fully supported, coordinating with vendors and internal teams. The ideal candidate has 1–3 years AP experience, preferably in construction, with strong Excel skills and familiarity with accounting software.

Qualifications

• 1–3 years of accounts payable experience, with construction industry preferred.
• Strong organization, accuracy, and communication skills.
• Proficiency with Excel and accounting software.

Responsibilities

• Monitor the shared AP email and phone line; save vendor invoices and respond to vendor inquiries.
• Add new vendors in Foundation and sync to Project HQ, collecting W-9s and payment details.
• Request and review lien releases, verifying scope and amounts match invoices.
• Review subcontractor Certificates of Insurance.
• Match printed checks to invoices and verify vendor and amount.
• Record and reconcile credit card transactions; collect receipts; send AMEX and WEX reports to managers.
• Coordinate with Payroll on deductions for missing receipts.
• Complete vendor credit applications and support the AP Lead as needed.

Skills

Accounts payable

Vendor management

Excel

Accounting software

Education

High school diploma

Associate degree in Accounting

Tools

Foundation

Project HQ

Accounting software

Job description

Handles day-to-day accounts payable, vendor onboarding, and corporate card documentation, ensuring invoices and payments are accurate and fully supported.

Key Responsibilities

• Monitor the shared AP email and phone line; save vendor invoices and respond to vendor inquiries
• Add new vendors in Foundation and sync to Project HQ, collecting W-9s and payment details
• Request and review lien releases, verifying scope and amounts match invoices
• Review subcontractor Certificates of Insurance
• Match printed checks to invoices and verify vendor and amount
• Record and reconcile credit card transactions; collect receipts; send AMEX and WEX reports to managers
• Coordinate with Payroll on deductions for missing receipts
• Complete vendor credit applications and support the AP Lead as needed

Qualifications

• High school diploma required; associate degree in Accounting preferred
• 1–3 years of accounts payable experience; construction experience preferred
• Strong organization, accuracy, and communication skills
• Proficiency with Excel and accounting software

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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