Accounts Payable Specialist

Marsden Services; Saint Paul (MN); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Entry Specialist, where you'll play a crucial role in ensuring timely and accurate processing of invoices. In this dynamic position, you'll collaborate with various teams, resolve discrepancies, and maintain documentation in line with best practices. This role offers a hybrid work environment, allowing flexibility while you contribute to the company's financial integrity. With a commitment to service excellence and teamwork, you'll thrive in a culture that values accountability and continuous improvement. If you're ready to make an impact in a supportive and innovative setting, this opportunity is for you.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 1-2 years of experience in Accounts Payable is required.
• Strong knowledge of accounts payable systems and procedures.

Responsibilities

• Process Non-Purchase Order and Purchase Order Invoices.
• Reconcile vendor statements and resolve discrepancies.
• Respond to internal and external customer inquiries.

Skills

Problem-solving skills

Attention to detail

Communication skills

Data analysis

Self-accountability

Collaboration

Education

2-year degree in Accounting

4-year degree in Accounting

Tools

Accounts Payable Systems

Job description

This range is provided by Marsden Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $22.00/hr

Direct message the job poster from Marsden Services

Talent Acquisition | Connecting Top Talent | Executive Recruitment

Position Summary

As a Marsden Services Accounts Payable Entry Specialist, you are responsible for the accurate and timely processing of invoices. This includes researching and resolving discrepancies to ensure all deadlines are met. This role supports assigned operating group(s) and works directly with management to ensure that proper accounting procedures are followed for the purchasing and payment of goods/services.

Core Responsibilities

• Process Non-Purchase Order Invoices
• Process Purchase Order Invoices (PO Matching)
• Review all invoices for appropriate documentation and approval prior to payment
• Allocate expenses to accounts and cost centers by analyzing each invoice
• Sort and distribute incoming mail/email
• Prioritize invoices according to payment terms
• Ability to self-assess invoices needed sales tax
• Prepare month end accruals for invoices unprocessed and/or waiting for approvals
• Respond to all internal and external customer inquiries timely and accurately – escalating to management as needed
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Participate in department project and company initiatives as required

Skills Required

• Ability to perform in a dynamic ever-changing environment
• High level of commitment/ownership to deliver excellent results
• Exceptional interpersonal, written, and verbal communication skills
• Commitment to self-accountability, collaboration, and teamwork
• Commitment to service excellence
• Strong problem-solving skills, attention to detail, documentation, research and resolution and data analysis
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Strong ability/experience working directly with field operations and vendors

Software Experience Required

Software Experience Preferred

Education and Experience Required

• 1-2 years of experience in Accounts Payable

• 2-year degree in Accounting or related area of study or equivalent combination of experience and education

• Experience working in a decentralized, multi-state organization

Education and Experience Preferred

• 4+ years of experience in Accounts Payable

• 4-year degree in Accounting or related area of study

Position Type/Expected Hours of Work

Hybrid. Hours and workdays are typically Monday – Friday, regular business hours, with occasional extended hours during critical deadline periods.

Business Conduct

• Commitment to behave in compliance with the company’s values and Code of Conduct

• Build a culture of work safety and leads by example with one's own safe behavior

• Treat co-workers with respect and approaches conflict with positive intent and professionalism

• Understand current processes and support/champion changes to support continuous improvement

• Ensures one's own compliance with the company's published Operations Standards

EEO Statement

Marsden Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Facilities Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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