Senior Specialist, Accounts Payable

Babylist; United States; Remote; USD 69,000 - 105,000; Full time

Job summary

An established industry player is seeking a Senior AP Specialist to join their dynamic team. This role involves overseeing accounts payable processes, ensuring timely and accurate processing of invoices and payments, and collaborating across departments to enhance efficiency. With a commitment to work-life balance and employee well-being, this remote-first company offers a supportive environment where your contributions will positively impact millions of families. If you thrive in a fast-paced, collaborative setting and have a passion for operational excellence, this opportunity is perfect for you.

Benefits

Company paid medical, dental, and vision insurance

Generous paid parental leave policy

401(k) with company match

Flexible spending account

Stipend for office setup

Wellness perks for physical and mental health

Career advancement opportunities

Work-life balance initiatives

Qualifications

• 4+ years of experience in accounts payable, preferably in a senior role.
• Proven experience in inventory management and invoice discrepancies.

Responsibilities

• Oversee 3-Way Match Process for purchase orders and vendor invoices.
• Manage vendor setup and communication to resolve discrepancies.
• Assist with month-end closing activities and process improvement.

Skills

Accounts Payable Management

Inventory Management

Problem Solving

Vendor Management

Month-End Close Duties

Job description

Who We Are

Babylist is the trusted platform for millions of growing families. For over a decade, Babylist has been the technology solution for expecting parents and the community that supports them, expanding from baby registry into a full-service platform that helps parents make decisions with confidence, stay connected, and build happy and healthy families. Every year Babylist helps over 9M people make purchases through its registry, app, ecommerce shop, and comprehensive product guides. The Babylist ecosystem now includes Babylist Health, which provides access to products and services including insurance-covered breast pumps, Expectful, a new voice in health and wellness for pre-pregnancy through postpartum care, and The Push, a branded content studio that works with the biggest companies in the baby space. With over 59M monthly pageviews and 1.2M TikTok followers, Babylist is a generational brand leading the $88 billion baby product industry. To learn about Babylist’s registry options, editorial content, and more, visitwww.babylist.com

Our Ways of Working

Babylist thrives as a remote-first company, with HQ team members located across the U.S. and Canada. We meet in person twice a year—once as a company and once by department to strengthen the relationships that power our work. We show up consistently, stay purpose-driven, and achieve results —together, from anywhere.

What the Role Is

Reporting to the AP/AR Operations Manager, the Senior AP Specialist ensures that all expenses, invoices and payments are processed in a timely and accurate manner in accordance with the Company's policies and procedures. The successful candidate will be detailed and deadline-oriented, operational, and can operate in a fast-paced and collaborative startup environment

Who You Are

• 4+ years of experience within accounts payable, preferably in a senior level role
• Proven experience within inventory management required
• Experienced with managing and overseeing invoice discrepancies
• Out of box thinker with impeccable problem solving skills
• Drop-ship vendor management is your speciality
• Demonstrated ability to accurately perform month-end close duties

How You Will Make An Impact

• Oversee 3-Way Match Process: Supervise the 3-way match process, ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments.
• Invoice Processing and Reconciliation: Review, approve, and process invoices for goods and services received, including dropship statements, ensuring proper coding and adherence to company policies and procedures. Reconcile vendor statements and accounts payable ledgers to ensure accurate and timely payments.
• Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment inquiries effectively.
• Expense Reimbursements: Process employee expense reports and reimbursements, ensuring adherence to company policies and proper documentation.
• Payment Processing: Manage and oversee the preparation and processing of payments to vendors, including checks, electronic transfers, and other payment methods.
• Reporting, Analysis, and Compliance: Generate and analyze accounts payable reports, including aging reports and vendor performance reports, and present findings to management. Ensure compliance with internal controls, company policies, and regulatory requirements.
• Month-End Close: Assist with month-end closing activities, including accruals and reconciliations.
• Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency.
• Team Management and Cross-Functional Collaboration: Lead and mentor junior accounts payable staff, providing guidance and support as needed. Collaborate with other departments, such as purchasing and inventory management, to ensure accurate and efficient processing of invoices and payments.

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems
• We believe in exceptional management
• We offer competitive pay and meaningful opportunities for career advancement
• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match
• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning

Babylist takes a market-based approach to pay, and pay may vary depending on your location. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location.

The estimated pay range for this role is $69,720.00- $104,580.00

In addition, Babylist offers equity, bonus, and benefits, including company paid health, dental and vision insurance, 401(k) matching, flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

SMS Consent: As part of our hiring process, Babylist may offer the option to receive text message updates about your application and interview scheduling. You will have the opportunity to opt in or out of SMS communications later in the application process. Choosing not to receive SMS messages will not affect your application status, and communication will continue via email or phone. Message and Data Rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. To view our Privacy Policy, please visit https://www.babylist.com/privacy.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All of our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@babylist.com), instant messaging platforms or unsolicited calls.