Accounts Payable Specialist

Randstad USA; Rockwall (TX); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Prescription drugs

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking a detail-oriented AP/data-entry asset in Texas to digitize and verify invoices, index files, and enter metadata into the AP system. This role emphasizes accuracy, organization, and collaboration with the accounting team.

The position requires an Associate's degree and 0–2 years' experience in data entry or basic accounting. Competitive benefits are provided; on-site work in Texas.

Qualifications

• Experience in data entry, administrative support, or basic accounting/AP.
• Familiarity with high-volume document scanners and document management software.

Responsibilities

• Document Digitization: Scan high volumes of paper invoices into the electronic accounting system.
• Data Verification: Check scanned documents for clarity and accuracy; ensure all pages are legible.
• Indexing & Filing: Categorize and file digital invoices per company conventions.
• Data Entry: Enter invoice metadata (vendor, invoice number, date, amount) into AP system.
• Discrepancy Reporting: Flag incomplete invoices or poor-quality scans to senior AP team.
• Mail Handling: Open, sort, and organize incoming mail and digital invoices.

Skills

Accounts Payable

scanning

indexing

Invoices

Education

Associates (required)

Job description

• Experience: 0–2 years of experience in data entry, administrative support, or basic accounting/AP environments.

• Technical Skills: Familiarity with high-volume document scanners and document management software (e.g., Adobe Acrobat, SharePoint, or ERP systems).

• Attention to Detail: High level of accuracy to catch missing pages, blurry text, or data entry typos.

• Organizational Skills: Ability to handle repetitive tasks efficiently while maintaining a clean digital and physical workspace.

• Communication: strong communication skills to collaborate effectively with the accounting team.

salary: $24 - $25 per hour
shift: First
work hours: 8 AM - 4 PM
education: Associate

Responsibilities

• Document Digitization: Scan high volumes of paper invoices and paper documents into the electronic accounting system daily.

• Data Verification: Review scanned documents for clarity and accuracy, ensuring all pages and numbers are legible.

• Indexing & Filing: Categorize, tag, and file digital invoices according to company naming conventions and folder structures.

• Data Entry: Enter basic invoice metadata (vendor name, invoice number, date, and amount) into the AP system to prepare files for processing.

• Discrepancy Reporting: Flag incomplete invoices or poor-quality scans and route them to the senior AP team for resolution.

• Mail Handling: Open, sort, and organize incoming physical mail and digital inbox invoices.

Skills

• Accounts Payable
• scanning
• indexing
• Invoices

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• Associates (required)