Accounts Payable Specialist

Associa; Richardson (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Associa, a nationwide community association management leader, is seeking an Accounts Payable Specialist in Richardson, TX. You will process AP for a multi-entity organization, ensure accurate coding, and support month-end close.

You will collaborate with branch controllers, vendors, and internal teams, drive process improvements, and assist with automation projects while managing high-volume data.

Qualifications

• Associate’s degree or higher in accounting/finance or related field.
• 2+ years of accounts payable / corporate accounting experience.
• Experience in a multi-entity environment preferred.
• Strong knowledge of US GAAP and Excel/MS Office.

Responsibilities

• Process and review AP transactions for a multi-entity organization.
• Review invoices and payment activity for accuracy and proper coding.
• Monitor AP aging, investigate discrepancies and payment issues.
• Assist with month-end close and AP reconciliations.
• Collaborate with branch controllers, vendors, and internal teams to resolve AP questions.
• Identify opportunities to streamline AP processes and improve efficiency.
• Support automation, system enhancements, and AP-related projects.
• Manage multiple priorities while meeting deadlines.

Skills

Excel

Microsoft Office

US GAAP

Multi-entity experience

Attention to detail

Communication

Organization

Problem solving

Education

Accounting/Finance degree or higher

Tools

Dynamics 365

AP automation tools

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Key Responsibilities

• Process and review accounts payable transactions for a multi-entity organization.
• Review invoices and payment activity for accuracy, completeness, and proper coding.
• Monitor AP aging and investigate discrepancies, outstanding balances, and payment issues.
• Assist with month-end close and AP-related reconciliations.
• Work with branch controllers, accounting teams, vendors, and other internal stakeholders to resolve AP questions and issues.
• Identify opportunities to streamline AP processes and improve efficiency.
• Support automation, system enhancements, and other AP-related projects.
• Manage multiple priorities while consistently meeting deadlines and service expectations.

Requirements

Required Qualifications

• Associate’s degree or higher in Accounting, Finance, or a related field.
• 2+ years of experience in Accounts Payable, Corporate Accounting, or a similar accounting function.
• Experience working in a multi-entity environment is preferred.
• Working knowledge of US GAAP and accounting principles.
• Strong Excel and Microsoft Office skills.
• Experience supporting process improvement or automation initiatives.
• Strong attention to detail and accuracy with high-volume data entry.
• Ability to investigate discrepancies, solve problems, and follow issues through to resolution.
• Strong communication and organizational skills.
• Experience with Microsoft Dynamics 365 (D365) - nice to have.
• Experience withAP automation tools - nice to have.

We work onsite and our office is located in Richardson, TX.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.