Accounts Receivable E-Data Specialist

Associa; Richardson (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Associa is hiring an Entry-level Accounts Receivable E-Data Specialist in Richardson, TX. The role supports processing homeowner and client payments in a centralized accounting services center and works with banking partners to ensure accurate cash application and record-keeping.

The position requires a high school diploma or GED and up to 2 years of related experience. Proficiency in MS Office and strong communication skills are essential for daily tasks and customer interactions.

Qualifications

• Basic understanding of banking processes and working with multiple accounts or entities.
• GAAP knowledge is a plus.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Strong verbal and written communication skills and customer service mindset.
• Able to prioritize and manage time effectively in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Able to learn new systems and processes quickly.
• Able to work independently and as part of a team.

Responsibilities

• Process electronic payments including e-checks and card transactions.
• Review and resolve payment exceptions and discrepancies.
• Receive, process, and post homeowner assessment payments.
• Monitor multiple deposit accounts and payment processes.
• Upload and process payment files through banking systems.
• Prepare and submit bank deposits using RDC equipment or alternative methods.
• Maintain daily payment-processing records and logs.
• Communicate payment instructions to homeowners as needed.
• Follow internal controls and policies for accurate processing.
• Assist with special projects as assigned.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Teamwork

Learn new systems quickly

Self-motivation

Independence

Critical thinking

Banking processes understanding

GAAP knowledge (basic)

Education

High School Diploma or GED

Tools

Excel

Outlook

Word

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Accounts Receivable E-Data Specialist supports the processing of homeowner and client payments in a fast-paced, centralized accounting services environment. This entry-level role is responsible for receiving, reviewing, processing, posting, and depositing payments while ensuring accuracy and timeliness. The position works closely with banking partners and internal teams to support daily cash application activities and maintain accurate financial records for community associations across North America. Candidates for this position must meet Associa's credit requirements. This position is part of Associa's Customer Shared Services Center (CSSC), which provides centralized financial and accounting support across the organization. The role is based onsite in Richardson, TX.

Essential Duties & Responsibilities

• Process electronic payments, including e-checks, credit card transactions, and lockbox payment files.
• Review, research, and resolve payment exceptions and discrepancies.
• Receive, process, and post homeowner assessment payments.
• Monitor and manage multiple deposit accounts and payment processes.
• Upload and process payment files through designated banking and payment systems.
• Process miscellaneous income receipts and ensure proper posting.
• Prepare and submit bank deposits using Remote Data Capture (RDC) equipment and related software.
• Prepare and submit deposits for financial institutions that do not utilize RDC processing.
• Maintain daily tracking logs and payment-processing records.
• Communicate with homeowners regarding payment instructions and remittance processes when needed.
• Follow established policies, procedures, and internal controls to ensure accurate payment processing.
• Assist with special projects and perform other duties as assigned.

Requirements

Knowledge, Skills, & Abilities:

• Basic understanding of banking processes and working with multiple accounts or entities preferred.
• Basic knowledge of accounting principles, practices, and procedures, including generally accepted accounting principles (GAAP), preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal, written, phone, and interpersonal communication skills.
• Professional customer service and relationship-building skills.
• Ability to professionally resolve issues and work through challenges.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, prioritization, and time-management skills.
• Strong time management and time-critical prioritization skills.
• Ability to manage multiple tasks and meet daily deadlines in a fast-paced environment.
• Ability to learn new systems, processes, and procedures quickly.
• Self-motivated, dependable, proactive, and results-oriented.
• Ability to work independently while contributing effectively as a member of a team.
• Strong problem-solving and critical-thinking skills.

Education & Experience:

• High School Diploma or GED required.
• 0-2 years of directly related or closely related experience preferred.
• Experience in accounting, banking, payment processing, customer service, administrative support, or data entry is a plus.
• Experience working in a fast-paced, deadline-driven environment preferred.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.