Accounts Payable Coordinator

Associa; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Associa in Bedford, NH is seeking an Accounts Payable Coordinator to join our centralized accounting team. This role collaborates with Community Managers, vendors, and internal departments to ensure accurate and timely AP processing for a portfolio of associations.

Responsibilities include invoice review, coding verification, vendor documentation, and resolving discrepancies. Strong communication, attention to detail, and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor's degree preferred.
• Strong written and verbal communication skills.
• Detail oriented with accuracy and timeliness.
• Experience with AP processing and vendor inquiries.

Responsibilities

• Process day-to-day payable processing across assigned portfolio.
• Review invoices for coding, allocations, approvals, and terms.
• Research and resolve AP discrepancies including duplicate payments.
• Maintain vendor records and required documents (W-9s, COIs, etc.).
• Manage high volume of transactions with deadlines and accuracy.
• Coordinate with auditors and provide necessary reports.

Skills

Accounts Payable

Vendor management

US GAAP

Time management

Microsoft Excel

Education

Bachelor's Degree

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .

Job Description

Associa is currently looking for a Accounts Payable Coordinator to join our team in Bedford, NH. As a A/P Coordinator, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How will you make an impact?

The A/P Coordinator is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations throughout Bedford, NH.

Duties include but are not limited to:

• - Work closely with Community Managers to assist with answering financial questions.
• - Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• - Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• - Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• - Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• - Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• - Work with outside auditors to answer questions and provide necessary reports.
• - Evaluate, analyze and prioritize data in various forms and formats.
• - Other duties as assigned

Requirements

• - General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• - Knowledge of Audit Reports.
• - Knowledge of accounting principles, practices and procedures (US GAAP).
• - Possess good written and communication skills.
• - Professional communication skills (phone, interpersonal, written, verbal, etc.).
• - Self-motivated, proactive, detail oriented and a team player.
• - Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• - Confidentiality and discretion in the performance of all duties and responsibilities.
• - Time management and time critical prioritization skills.
• - Bachelors Degree Preferred.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.