Client Accounting Specialist

Associa; Mequon (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Associa is seeking a Client Accounting Specialist to support centralized accounting for community associations. You will process tasks, review monthly financials, and assist CAMs/board members with statements and budgeting.

Role involves client transitions, AP/AR management, and bank reconciliations, with training support for CAMs and branch staff. A strong grasp of GAAP and Excel is essential.

Qualifications

• Knowledge of GAAP and Microsoft Office.
• Experience in general ledger accounting.
• Ability to read, analyze, and interpret complex documents.
• Ability to present to top management, public groups, or boards of directors.
• Experience in budget implementation.
• Understanding of AP and AR transaction processes.
• Willingness to take on new projects.
• Partner with multiple stakeholders (CAMs, vendors, clients).
• Must prioritize, manage time, and meet deadlines with accuracy.

Responsibilities

• Process checks, sort, code, and fill AR income forms.
• Review and approve monthly financial statements (Balance Sheet, Income Statement, Monthly Trends, Delinquencies, Prepaid accounts, Bank reconciliations, General Ledger).
• Answer questions from CAMs and Board Members about financial statements.
• Manage transition of new clients: set up/close bank accounts, update signature cards, budget entry.
• Oversee AP & AR corrections, bank reconciliation, journal entries, and account adjustments.
• Manage recurring charges (homeowner assessments, parking, storage).
• Define problems, collect data, establish facts, draw conclusions.
• Attend in-person or virtual board meetings as needed.
• Provide training to CAMs and branch personnel on financial statements and procedures.
• Update personnel on association-related policy changes.

Skills

GAAP knowledge

Microsoft Office

General ledger accounting

Complex document analysis

Presentations to management

Budget implementation

AP process

AR process

Stakeholder collaboration

Time management

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Client Accounting Specialist is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations.

• Assist with in office tasks such as processing checks, by sorting, coding, and filling out AR income form.


• Review and approve monthly financial statements for various clients. Monthly reports consist of but not limited to, Balance Sheet, Income statement, Monthly Trends, Delinquencies, Prepaid accounts, Bank reconciliation and General Ledger, etc.


• Answer questions for Community Association Managers (CAM’s) and Board Members regarding monthly financial statements


• Manage transition in of new clients, including communicating internally about new clients, setting up bank accounts, closing bank accounts, processing new and updated signature cards, and budget entry.


• Oversee and request AP & AR corrections, bank reconciliation, journal entries and account adjustments.


• Manage recurring charges, such as homeowner assessments, parking, and storage.


• Define problems, collect data, establish facts, and draw valid conclusions


• Attend in person or virtual board meetings as needed


• Provide training and assistance to CAMs and other branch personnel with regard to financial statement review, budget implementation, A/R, A/P, GL, and various other accounting procedures


• Update personnel with any association-related changes or updates to policies, procedures, banking, etc.

Requirements

• Knowledge of Generally Accepted Accounting Practices (GAAP) and Microsoft Office


• Experienced in general ledger accounting


• Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints.


• Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and or boards of directors.


• Experienced in budget implementation


• Understanding of AP transaction process


• Understanding of AR transaction process


• Willingness to grow and take on new projects as needed


• Partner with multiple stakeholders, for example community managers, vendors, peers, clients.


• Must be able to prioritize, manage time, and meet deadlines with accuracy and attention to detail

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.