Accounts Payable Specialist

Gainor Staffing; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

A leading real estate development firm is seeking an Accounts Payable Specialist in Douglaston, NY. The successful candidate will manage accounts payable processes, ensuring timely and accurate vendor payments while maintaining organized records. Required qualifications include a bachelor’s degree in Finance and 2+ years of relevant experience, along with proficiency in accounting software and Excel. This is a fully on-site position offering a salary range of $75,000–80,000 annually.

Qualifications

• Minimum of 2 years of experience in accounts payable, ideally within property management.
• Skilled in accounting platforms and computer applications relevant to AP.
• Detail-oriented with strong organizational skills.

Responsibilities

• Process and code vendor invoices and payments.
• Coordinate payment approvals with property managers.
• Reconcile vendor statements and resolve discrepancies.
• Prepare month-end AP reports for closing.
• Maintain organized digital records.

Skills

Full-cycle accounts payable experience

Proficiency in Yardi or MRI

Excel skills (VLOOKUPs and pivot tables)

Organizational skills

Clear communication

Education

Bachelor’s degree in Finance

Job description

Overview

A leading real estate development and management firm is seeking a detail-oriented Accounts Payable Specialist to join its high-performing team. This position is fully on site in Douglaston, NY.

Who You Are

• Finance professional with a bachelor’s degree and 2+ years of experience in full-cycle accounts payable, ideally within property management

• Skilled in accounting platforms like Yardi or MRI and proficient in Excel (VLOOKUPs and pivot tables)

• Organized, detail-oriented, and able to manage deadlines across multiple priorities

• Clear communicator with a collaborative mindset

What You’ll Do

• Process and code vendor invoices, reimbursements, and recurring bills across multiple properties

• Coordinate with property managers to verify service completion before approving payments

• Reconcile vendor statements and resolve discrepancies in a timely manner

• Support month-end close by preparing AP reports and ensuring accurate documentation

• Maintain organized digital records and respond promptly to vendor inquiries

What Success Looks Like

• Timely, accurate payments that support positive vendor relationships

• AP records are clean, compliant, and ready for internal reviews or audits

• Cross-functional collaboration leads to streamlined invoice approvals and expense tracking

• Budget alignment is supported through careful monitoring of property-level expenses

Salary Range

$75,000 – 80,000 annually, based on experience

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.