Accounts Payable Specialist

Hoxton Circle; New York (NY); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Vision insurance

Job summary

A growing finance team in New York is seeking an Accounts Payable Specialist responsible for the ownership of accounts payable processes across offices. The ideal candidate will manage vendor relationships, ensure smooth financial operations, and support payment processes. A BA or BS degree is required along with strong communication and problem-solving skills. This full-time role offers a competitive salary package.

Qualifications

• Experience in accounts payable processes.
• Ability to investigate documentation and resolve discrepancies.
• Familiarity with month-end closing and quarterly reporting processes.

Responsibilities

• Drive the weekly invoice approval process.
• Communicate with vendors and resolve discrepancies.
• Assist with month-end closing and quarterly reporting.

Skills

Self-starter

Strong communication skills

Attention to detail

Problem-solving

Proficiency in MS Word and Excel

Education

BA or BS degree (Business Administration or Accounting Preferred)

Tools

SAP

MS Excel

Job description

This range is provided by Hoxton Circle. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$62,000.00/yr - $70,000.00/yr

AP Specialist

The Accounts Payable Specialist will be an integral member of the growing team, and will assume full ownership of the accounts payable processes across each of our offices. The Accounts Payable Processor will with members of the team, as well as managers and vendors, you will develop and implement payment systems that will help ensure the accuracy and completeness of our records and contribute to smooth financial operations. You will play a critical role in the day-to-day operations of the company and help maintain relationships with outside vendors.

Responsibilities:

· Drive the weekly invoice approval process which includes pulling data from SAP and formatting it into usable spreadsheets that can be sent and reviewed by departments. Conduct weekly meetings and with Department heads and SVP and produce the weekly cash requirements to be presented to Treasury and FP&A

· Support and backup the weekly SAP payment process and weekly payment runs for Digital Banners. This position would also support submission to Treasury and verify ACH and Wire information to ensure completeness and accurate payments

· Communicate with vendors and resolve account discrepancies by investigating documentation and determining appropriate adjustments.

· Reviews correct coding and authorization as well as sufficient contracts and documentation are received before payment are made.

· Verifies the accuracy of vendor invoices and confirms that the correct general ledger account codes are used.

· Performs timely review of AP aging for accuracy and performs proper reconciliation of aging to general ledger. Investigates any discrepancies or unusual items in a timely manner.

· Assist with month-end closing and quarterly reporting process including assisting with accruals.

· Helps process invoices across the company and ensure all proper approvals have been received

· Helps Prepare and maintain vendor files (W9s, W-8BENS, banking information) and validate year-end reporting (1099’s) Assist with additional areas of accounting and ad hoc requests such as managing the collection of outstanding receivables and communication with customers regarding payment status.

· Develop and execute strategies for streamlining Accounts Payable processes.

Skills:

· BA or BS degree (Business Administration or Accounting Preferred).

· Self-starter, positive attitude, and ability to problem-solve with minimal supervision Strong communication skills and attention to detail; accuracy is a must.

· Ability to self-serve and proactively investigate data required.

· Ability to work in a timely and accurate manner in a fast-paced environment.

· Strong leadership skills.

· Proficiency in MS word and excel.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Retail Apparel and Fashion and Retail Luxury Goods and Jewelry

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Inferred from the description for this job

401(k)

Medical insurance

Vision insurance

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