Accounts Receivable Specialist

The Phoenix Group; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

An environmental services organization is seeking an Accounts Receivable Specialist in New York City. The role involves preparing invoices, managing customer accounts, and ensuring payments are processed accurately. Candidates should have a minimum of 2 years in accounts receivable and strong proficiency in Microsoft Excel. The position offers a competitive salary and full-time employment.

Qualifications

• Minimum of 2 years of experience in Accounts Receivable or accounting.
• Proficient in Microsoft Excel and Outlook.
• Experience working with ERP systems.
• Strong communication skills for positive relationship building.
• Excellent organizational skills and attention to detail.
• Self-motivated with the ability to work independently.

Responsibilities

• Prepare and issue invoices for clients.
• Record journal entries and ensure accurate posting.
• Apply customer payments and reconcile payment activity.
• Investigate billing discrepancies.
• Manage customer information and respond to inquiries.
• Initiate collection efforts on overdue accounts.

Skills

Proficient in Microsoft Excel

Strong verbal communication skills

Attention to detail

Problem-solving

Education

2+ years in Accounts Receivable

Tools

ERP systems

Accounting software

Job description

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This range is provided by The Phoenix Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Direct message the job poster from The Phoenix Group

Principal Recruiter at The Phoenix Group

Our client, an environmental services organization, is seeking an Accounts Receivable Specialist in NYC!

Key Responsibilities:

• Prepare and issue invoices for both contract-based and on-demand clients.
• Record journal entries and ensure all transactions are accurately posted.
• Apply customer payments promptly and accurately.
• Reconcile daily payment activity, settlement batches, and bank deposits.
• Perform reconciliations of general ledger accounts and individual customer accounts.
• Maintain up-to-date and accurate billing and customer records.
• Investigate and resolve discrepancies related to billing and account balances.
• Manage and update customer information on billing portals.
• Respond to customer inquiries and follow through on unresolved issues.
• Initiate collection efforts on overdue accounts and work with clients to negotiate payment arrangements.
• Perform credit checks on new customers to assess risk.
• Collaborate with internal departments to address invoicing or account-related issues.
• Review customer contracts to ensure billing details are accurate and complete.
• Monitor and report key accounts receivable metrics, including aging reports and Days Sales Outstanding (DSO).
• Participate in special projects and ad hoc assignments as needed.
• Contribute to the ongoing enhancement of accounts receivable processes and procedures.

Qualifications:

• Minimum of 2 years of experience in Accounts Receivable or general Accounting, with a strong emphasis on collections.
• Proficient in Microsoft Excel and Outlook, with the ability to efficiently manage data and communication.
• Experience working with ERP systems or accounting software platforms.
• Strong verbal and written communication skills, with the ability to build positive relationships across teams and with customers.
• Excellent organizational skills and a proactive approach to problem-solving.
• High attention to detail, with a consistent ability to meet deadlines in a time-sensitive environment.
• Comfortable working in a fast-paced, dynamic setting while maintaining accuracy and focus.
• Self-motivated and capable of managing tasks independently with minimal supervision.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Accounting and Financial Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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