Accounts Payable Specialist

Cooper-Booth Wholesale Company; Mountville (Lancaster County); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Complete medical, dental, vision, life

401(k) after 6 months with 2% employer

Paid Time Off (PTO) starting 80 hours

Paid Holidays

EAP and mental health benefits fromDay

Wholesale purchases from warehouse

Job summary

Cooper-Booth Wholesale Company in Mountville, PA is seeking an Accounts Payable Specialist to process invoices and maintain vendor records.

You will manage weekly check runs, ACH payments, and ensure accuracy in line with CBW policy. The role requires keen attention to detail, reliability, and the ability to work independently while coordinating with management as needed.

Qualifications

• High school diploma or equivalent required; two years of related experience or training.
• Able to handle sensitive information and maintain confidentiality.
• Excellent attention to detail with ability to follow written and verbal instructions.
• Regular attendance and reliability required.
• Effective oral and written communication; strong interpersonal skills.
• Able to work productively and independently; collaborate with all levels of management.

Responsibilities

• Receive and verify invoices and requisitions for goods and services.
• Prepare batches of invoices for data entry.
• Prioritize invoices according to cash discount potential and terms.
• Manage weekly check run and prepare manual checks when required.
• Maintain updated vendor files and reconcile statements.

Skills

Attention to detail

Excellent communication

Interpersonal skills

Work independently

Collaboration with management

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Cooper-Booth Wholesale Company (CBW) has been in the wholesale distribution business since 1865 when Booth Tobacco Company was incorporated in Lancaster, Pennsylvania. The company continued to grow with the acquisition of Cooper Tobacco and a number of other distributors over the years.

Family owned and operated for three generations, our longevity has been made possible by providing our customers with the best service and value available. Today, CBW is a full-line, full-service wholesale distributor serving retailers in the Mid-Atlantic region, and is recognized as one of the Top 10 leading convenience store wholesalers in the country.

Learn more about CBW at www.cooperbooth.com.

Benefits:

• Complete medical, dental, vision, life, disability, and accident insurances starting the first of the month following 60-days of employment.
• 401(k) after 6 months with 2% employer match.
• Paid Time Off (PTO); starting at 80 hours your first year.
• Paid Holidays
• Employee Assistance Program (EAP) and other mental health benefits are available on day one!
• Ability to purchase products from the warehouse at wholesale price.

Compensation:

$19.00 - $23.00/hour based on experience

Schedule:

Monday - Friday

Summary:

The Accounts Payable (AP) Specialist is responsible for processing accounts payable transactions in accordance with CBW policy and procedure in order to ensure effective, efficient, and accurate financial and administrative operations throughout the company.

Essential Duties and Responsibilities:

• Receive and verify invoices and requisitions for goods and services
• Prepare batches of invoices for data entry
• Prioritize invoices according to cash discount potential and terms
• Manage the weekly check run and prepare manual checks when required
• Maintain updated vendor files
• Reconcile vendor statements, research, and correct discrepancies
• Maintain files and documentation thoroughly, accurately, and confidentially, in accordance with company policy and accepted accounting practices
• Manage daily ACH payments
• Follow established procedures for posting and transmitting various forms of payment including cash, checks, EFTs, wires, and credit cards.
• Additional duties as assigned

Minimum Qualifications:

• High school diploma or equivalent; and two years of related experience and/or training; or equivalent combination of education and experience.
• Able to handle sensitive information and maintain a high level of confidentiality
• Excellent attention to detail and ability to follow written and verbal instructions
• Regular attendance is required
• Effective oral and written communication skills
• Excellent interpersonal skills
• Able to work productively and independently
• Demonstrated ability to collaborate with all levels of management
• Maintain composure is stressful situations
• Proper sense of urgency with all levels of management and employees
• Ability to prioritize tasks and stay organized
• Proficient in Microsoft Suite of products to include Word, Excel, and PowerPoint