Accounts Payable Specialist

Cooperative Farmers Elevator; Iowa, Northern (LA, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Cooperative Farmers Elevator is seeking an Administrative Assistant in the accounting department to process invoices and supplier payments. This on-site role supports accounts payable and provides basic vendor management and clerical assistance.

You'll review statements, help establish new vendors, and back up Accounts Receivable when needed. Strong detail orientation and Microsoft Office skills are essential.

Qualifications

• High School diploma required.
• 1–2 years of accounts payable or accounting experience preferred.
• Paperless filing system experience is a plus.
• Proficient with Microsoft Office products.
• Valid driver’s license.
• Position on-site.
• Ability to sit for long periods.

Responsibilities

• Receive and distribute incoming AP invoices and related documents for approval.
• Review and validate vendor statements.
• Establish new vendors and maintain vendor records per policy and regulations.
• Serve as backup for Accounts Receivable in absence of AR staff.
• Provide clerical assistance and answer incoming calls.

Skills

Attention to detail

Organizational skills

Independent and team work

Communication skills

Problem solving

Deadline oriented

Confidentiality

Education

High School diploma

Tools

Microsoft Office

Job description

Description

An administrative role within the accounting department providing the processing of invoices and payments of company supply purchases and other creditors.

Requirements

Key Responsibilities

• Responsible for receiving and distributing incoming accounts payable (AP) invoices and associated documents for approval
• Review and validate vendor statements
• Manage the establishment of new vendors and maintain vendor records in compliance with company policies, federal, and state regulations
• Serve as backup for Accounts Receivable in case of absences
• Provide assistance in handling incoming phone calls

Reporting

• Inform your supervisor of discrepancies in your reports as soon as you are aware of them
• Inform your supervisor of potential problems or potential new business opportunities directly or indirectly related to your department
• Report any unsafe equipment or working conditions to your supervisor
• Report any needed repairs or special maintenance to your supervisor immediately

Safety and Compliance

• Uphold cooperative policies
• Follow and comply with all laws and regulations both State and Federal
• Attend employee safety meetings, etc. held as required or scheduled in conjunction with Safety Director or location

Other Duties

• Perform other duties as assigned by management
• Attitude consistently mirrors the company image and promotes fellow employee teamwork
• Present a professional image through words, actions, and personal appearance

Basic Qualifications:

• High School diploma
• 1-2 years of accounts payable or accounting experience
• Preferred, but not required: experience with a paperless document filing system
• Basic knowledge of Microsoft office products
• Valid driver’s license
• Position primarily works on site
• Ability to sit for long periods of time

Essential Skills

• Possesses strong attention to detail and organizational skills
• Demonstrates both independent work capabilities and the ability to collaborate effectively in a team
• Exhibits proficient written and verbal communication abilities
• Demonstrates adept problem-solving skills
• Has the capacity to meet deadlines consistently
• Maintains strict confidentiality when handling sensitive information