Accounts Payable Specialist

GRANDPA JOES CANDY SHOP; Pittsburgh (Allegheny County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional growth

Dynamic work environment

Job summary

GRANDPA JOES CANDY SHOP is looking for an experienced AP Specialist to join our team in Robinson Township, PA. This full-time role involves managing the full-cycle accounts payable process and requires proficiency in Microsoft Office and QuickBooks.

As part of a supportive team, you will have opportunities for growth and professional development while playing a key role in our financial operations.

Qualifications

• 3-5 years of experience in a similar role.
• Ability to manage a full-cycle AP process.
• Experience in vendor management and dispute resolution.

Responsibilities

• Manage full-cycle AP process in a digital environment.
• Monitor the AP inbox and respond to vendor requests.
• Prepare and submit monthly sales tax returns.

Skills

Proficient in Microsoft Office

Experience with QuickBooks or similar software

Organized and task-oriented

Education

Associate degree or higher (preferred)

Job description

Overview

Ready to be part of something big? If you're driven, passionate, and eager to make your mark, we want you on our team.

The Role

Grow with us! Grandpa Joe's Candy Shop is seeking an experienced AP Specialist at our Robinson Township, PA, National Operations, Support & Distribution Center.

Why Join Us

Opportunity for Growth: We're not just expanding our business; we're growing our team. As we expand, there are opportunities for advancement and professional development. Your hard work won't go unnoticed here.

• Make Your Mark: Your work matters. Every idea, every interaction, and every effort contribute to our success. You'll have the chance to learn, collaborate, and see the direct impact of your contributions.
• Be Part of a Thriving Team: Our team is supportive, collaborative, and passionate about what we do.
• Community Involvement: We love being part of each unique neighborhood we're located in. You're not just joining a company; you're joining a community.

Responsibilities

The AP Specialist is responsible for managing a full-cycle AP process in a digital environment, starting with invoice intake, 3-way-match of PO/receiver/invoice, coding, data entry, approvals, and payments. A main task is to monitor the AP inbox and respond to vendor requests in a timely and professional way. The ideal candidate is proficient in Microsoft Office, particularly Excel, and has experience with QuickBooks or similar accounting software. We are looking for an individual who is organized, task oriented and ready to jump in and be busy. An associate degree or higher is preferred; however, the most important qualification is relevant experience, with 3-5 years in a similar role preferred.

Job Requirements

• Prepare work to be accomplished by gathering and sorting documents and related information
• Ensure timely and accurate vendor Aging reports.
• Maintain vendor relationships and resolve discrepancies.
• Monitor and enforce internal controls around disbursements.
• Completion and Submission of Monthly Sales Tax Returns
• Completion and Submission of B&O Tax Returns as needed

Financial Operations & Reporting

• Support month-end and year-end close processes
• Reconcile subledgers to the general ledger.
• Prepare reports on cash flow, aging, and payables.
• Prepare weekly financial reports for the Controller.

Full-Time position requiring 40 hours per week, Monday to Friday. On-site work located in Robinson Township, PA at our National Operations, Support & Distribution Center.

What You'll Get

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Dynamic and supportive work environment