Accounts Payable Assistant

Associated Wholesale Grocers, Inc.

Kansas City (KS)

On-site

USD 32,000 - 42,000

Full time

14 days+

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Benefits offered by this job

Health Savings Account

Dependent Care Flexible Spending

Paid Vacation, Holidays, and Sick Time

401(k) with Match

Tuition Reimbursement

Life and AD&D Insurance

Employee Assistance Program

Short-Term and Long-Term Disability

Wellness Program

Yearly Holiday Bonus

Job summary

Associated Wholesale Grocers, Inc. (AWG) is seeking entry-level Accounts Payable professionals in a hybrid role at our AWG Support Center Accounting Department. This position emphasizes attitude, adaptability and growth, with no prior AP experience required.

You will manage high-volume vendor invoices, research discrepancies, and collaborate across departments using multiple systems to ensure accurate payables and strong vendor relationships. Growth and efficiency are core values here.

Qualifications

Education: High School Diploma or equivalent. (Associates/Bachelors preferred).
Proficiency in 10-key and keyboarding by touch.
No prior AP or accounting experience required; strong organizational skills encouraged.

Responsibilities

Invoice processing, validation, and reconciliation of high-volume vendor invoices (paper and EDI).
Research exceptions and discrepancies using EDI data, PO numbers and receiving receipts.
Collaborate with Merchandising, Warehouse, and AP Leadership to resolve payment blockers.
Navigate multiple systems (Content Manager, OnDemand, Balances, PeopleSoft) to research payables.
Provide ServiceNow-based stakeholder service and follow-up on inquiries.
Identify opportunities to streamline routine tasks for efficiency.
Work in a collaborative team and adapt to changing priorities.

Skills

10-key proficiency

Keyboarding by touch

Education

High School Diploma

Associate's or Bachelor's degree (preferred)

Tools

Content Manager

OnDemand

Balances

PeopleSoft

Job description

Work Model:Hybrid

Department: Accounting

Make us your BEST Choice!

Position Overview: Embrace the Challenge

Are you naturally curious, energized by solving complex puzzles, and excited to work collaboratively toward a shared vision? The AWG Support Center Accounting Department is seeking driven, entry-level candidates for our Accounts Payable team.

Being a seasoned AP clerk is not a prerequisite. We care far more about your attitude, adaptability, and desire to grow than years of transactional experience. This role is a genuine challenge—it requires high attention to detail, proactive problem-solving, and the recognition that in a large-scale supply chain cooperative, every action and inaction carries real operational consequences. If you are eager to streamline daily tasks, eliminate inefficiencies, and progressively take on larger, more complex projects, this is the launchpad for your financial career.

Key Responsibilities & Operational Impact

In this role, you will manage vital financial touchpoints that directly affect our vendors, distribution centers, and retail members:

Invoice Processing & Validation: Review, process, and reconcile high volumes of vendor product invoices from both paper and Electronic Data Interchange (EDI) streams.

Exception & Discrepancy Research: Run daily exception reports and reference raw EDI data, PO numbers, and receiving receipts to ensure billing accuracy.

Cross-Departmental Collaboration: Work closely with Merchandising, Warehouse, and AP Leadership to resolve payment blockers and verify receiving records.

Multi-System Navigation: Utilize specialized accounting tools—including Content Manager, OnDemand, Balances, and PeopleSoft—to research payables and reconcile accounts.

Stakeholder Service & Case Management: Provide prompt, professional service to internal and external partners while managing and following up on inquiries via ServiceNow.

Workflow Optimization: Actively look for ways to streamline routine tasks so you can free up capacity for higher-level projects and strategic initiatives.

Core Competencies & Mindset

Natural Curiosity: An innate desire to ask "why," dig into raw data, and understand how individual transactions connect to the larger financial picture.

Consequence Awareness: An understanding that both action (e.g., approving an inaccurate payment) and inaction (e.g., letting an invoice sit past terms) impact company relationships and cash flow.

Great Attitude & Energy: A positive, resilient approach to daily challenges, tight deadlines, and changing priorities.

Collaboration Focus: A desire to contribute to a supportive, high-performing team where victories are celebrated and challenges are solved together.

Continuous Efficiency Drive: A habit of refining daily processes to work smarter and faster without compromising accuracy.

Position Qualifications & Requirements

Education: High School Diploma or equivalent required. (Associate's or Bachelor's degree in Business, Accounting, or Finance is a plus, but not required).

Technical Skills: Proficiency in 10-key and keyboarding by touch; comfort learning new software platforms quickly.

Prior Experience: No prior AP or accounting experience is required! Candidates with strong organizational habits, attention to detail, and customer service experience are encouraged to apply.

Deadlines & Organization: Ability to stay organized and calm while managing multiple priorities against aggressive processing schedules.

Associated Wholesale Grocers, Inc. (AWG) is the nation’s largest cooperative food wholesaler to independently owned supermarkets, serving 1,100 member companies and 3,500 locations throughout 33 states from 9 wholesale division support centers. Consolidated sales for AWG in 2025 were $12.2 billion. In addition to its cooperative wholesale operations, the company also operates subsidiary companies that provide certain real estate and supermarket development services, and pharmaceutical products. For more information, visit AWGinc.com .