Accounts Payable Associate

AAA Cooper Transportation, Inc.; Dothan, Northern (AL, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401k with company match

Company paid life insurance

Long Term Disability

Dependent Life Insurance

Accidental Death & Dismemberment

Wellness programs

Paid Holidays

Paid vacation

Weekly direct payroll deposits

Tuition Reimbursement Program

Employee Assistance Program

Job summary

AAA Cooper Transportation, Inc. is seeking a dependable Accounts Payable Associate to join our accounting team. You will process a high volume of invoices, maintain documentation, and ensure accurate, timely payments to vendors while supporting internal departments.

The role requires attention to detail, strong organizational skills, and proficiency with Excel/ERP systems. You will work with Finance and Vendors, reporting to the Accounts Payable Manager in a deadline-driven environment.

Qualifications

• High school diploma or equivalent; accounting/finance coursework preferred.
• Experience in accounts payable, bookkeeping, data-entry, or related accounting tasks.
• Ability to process a high volume of transactions accurately and on time.
• Familiarity with invoice processing, POs, GL coding, and vendor payments.

Responsibilities

• Receive and enter a high volume of vendor invoices accurately and within deadlines.
• Perform three-way matching of invoices to POs and receiving docs.
• Verify invoice details, approvals, coding, payment terms, tax treatment, and supporting docs.
• Identify duplicates, pricing discrepancies, missing approvals, and other exceptions before payment.

Skills

Attention to detail

Organizational skills

Time management

Problem solving

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Accounting/ERP systems

Job description

We are seeking a dependable, detail-oriented Accounts Payable Associate to join our accounting team. This position is responsible for accurately processing a high volume of invoices, maintaining complete supporting documentation, resolving discrepancies, and helping ensure vendors are paid accurately and on time. The successful candidate will work efficiently in a deadline-driven environment while delivering responsive service to vendors and internal departments.

The Accounts Payable Associate works closely with Finance team members, department managers, and vendors to support accurate invoice processing, timely payments, and resolution of account discrepancies. This position reports to the Accounts Payable Manager.

AAA Cooper Transportation (SCAC "AACT"), an independent subsidiary of Knight-Swift Transportation Holdings (NYSE: KNX), is an asset-based multi-regional transportation solutions provider offering less-than-truckload, truckload, dedicated contract carriage, brokerage, fleet maintenance, and international services.

AAA Cooper Transportation, founded in 1955, is a privately held asset based multi-regional trucking company providing less-than-truckload, truck load, dedicated contract carriage, brokerage and international services. With directly operated facilities in the Southeast, Southwest, Midwest and Puerto Rico and partners carriers with coverage into Canada, Mexico and across the globe, AAA Cooper Transportation can service nearly all transportation needs.

As a full-time AAA Cooper Transportation employee, you will enjoy benefits such as:

• Health, Dental and Vision Insurance
• Company Health Savings Account contributions
• 401k with company match
• Company paid life insurance
• Long Term Disability
• Dependent Life Insurance
• Accidental Death & Dismemberment Insurance
• Wellness programs
• Paid Holidays
• Paid vacation
• Weekly direct payroll deposits
• Tuition Reimbursement Program
• Employee Assistance Program

Essential Duties and Responsibilities:

• Receive, review, and enter a high volume of vendor invoices accurately and within established processing deadlines.
• Perform three-way matching of invoices to purchase orders and receiving documentation, as applicable.
• Verify invoice details, approvals, general ledger coding, payment terms, tax treatment, and supporting documentation.
• Identify duplicate invoices, pricing differences, missing approvals, and other exceptions before payment.
• Respond promptly and professionally to vendor and employee questions regarding invoice and payment status.
• Reconcile vendor statements, investigate outstanding items, and request missing invoices or credits.
• Assist with new vendor setup and changes to vendor records while following verification and internal-control procedures

Pay Range: - , General Benefits:

Job Requirements

Required Qualifications

• High school diploma or equivalent; additional coursework in accounting, finance, orbusiness is preferred.
• Previous accounts payable, bookkeeping, data-entry, or related accountingexperience.
• Demonstrated ability to process a high volume of transactions with accuracy and attention to detail.
• Working knowledge of invoice processing, purchase orders, general ledger coding,and basic accounting principles.
• Proficiency with Microsoft Excel, Outlook, and accounting or ERP systems.
• Strong organizational, time-management, problem-solving, and written and verbal communication skills.
• Ability to prioritize competing deadlines, maintain confidentiality, and work independently as well as collaboratively.

Preferred Qualifications

• Two or more years of accounts payable experience in a high-volume environment.
• Experience with automated invoice workflows, document imaging, electronic payments, or enterprise accounting systems.
• Experience reconciling vendor statements and supporting month-end close or audit requests.

Category:

General Office Administration