Accounts Payable Specialist

Dot Foods; Mount Sterling (IL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive compensation with bonus

Medical, dental, 401k, profit-sharing

Significant advancement opportunities

Job summary

Dot Foods in Mt. Sterling, IL is hiring an Accounts Payable Specialist. You will process vendor invoices, work with internal teams and suppliers, and help ensure timely, accurate payables while following established policies.

You will engage across departments, manage queues, and prepare period and quarterly reports. The role emphasizes accuracy, organization, and lean thinking to improve efficiency with a family-owned company offering opportunities for growth.

Qualifications

• High School Diploma or GED required.
• Experience using ten-key, Microsoft Excel and Microsoft Outlook.
• Strong organization and prioritization skills.
• Professional written and verbal communication abilities.

Responsibilities

• Process AP invoices timely and accurately via established policies.
• Engage with internal departments and external vendors/partners.
• Manage worklists, queues and inboxes for timely processing.
• Research AP inquiries and assist with supplier rebills in the portal.
• Create period and quarterly reporting.
• Apply lean thinking to identify and reduce waste in the role.

Skills

Ten-key

Excel

Outlook

Organization

Prioritization

Communication

Education

High School Diploma or GED

Associate or Bachelor’s Degree

Job description

Location: Mt. Sterling, IL

Department: Accounts Payable

Reports To: Accounts Payable Supervisor

Wage Range: $16.53 - $23.55 per hour, plus bonus opportunity

As an Accounts Payable Specialist, you work closely with internal stakeholders and manage a territory of external vendors. You are responsible for processing AP invoices timely and accurately via established policies and assisting with AP reporting.

WHAT YOU’LL DO

• Engage with all internal departments (Admin, Operations, Transportation, and Sales), as well as external vendors/partners.
• Manage worklists, queues, and inboxes to ensure timely and accurate processing of invoices.
• Process inventory invoices in accordance with the pay-as-received and tolerance policies.
• Research general AP inquiries from Dot manufacturer partners in the portal and assist in the resolution of supplier rebills.
• Create period and quarterly reporting.
• Follow and apply standard work and work instructions.
• Apply lean thinking and tools to identify and eliminate waste in all areas of the position.

YOU MUST HAVE

• High School Diploma or General Equivalency Degree
• Experience using ten-key, Microsoft Excel, and Microsoft Outlook
• Strong organization and prioritization skills
• Professional written and verbal communication skills

YOU MAY ALSO HAVE

• Associate or Bachelor’s Degree
• Interest and capability to learn new software
• Knowledge of general accounting practices
• Strong analytical and problem-solving skills

ROLE SPECIFICS

• Schedule: Monday – Friday; 7am-4pm, 7:30am-4:30pm, or 8am-5pm
• Ability to work independently and on a team is necessary to be successful

WHO WE ARE

Dot Foods makes products more accessible and affordable to the food industry. We add efficiency to the supply chain and build strong partnerships with distributors, suppliers, and operators. Our company was created on a foundation of respect and dependability. People who are open to input, ask questions, embrace diversity, and seek innovative solutions thrive here.

WHAT DOT CAN OFFER YOU

As a family-owned and -operated company since 1960, Dot Foods has created a strong family culture. We make everyone feel included and respected. In addition to an inclusive working environment, we will provide you with:

• Competitive compensation package, including bonuses for successful performance
• Extensive benefits including medical, dental, 401k, and profit-sharing
• Significant advancement opportunities

Safety:

This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules, and policies regarding safety.

EOE/AA Employer:

Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.