Accounts Payable Specialist

Dot Foods Inc.; Mount Sterling (IL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Bonus opportunity

Job summary

Dot Foods Inc. in Mt. Sterling, IL is seeking an Accounts Payable Specialist to manage AP invoices and collaborate with internal departments and external vendors.

This role offers a Monday–Friday schedule with a wage range of $16.53–$23.55 per hour plus a bonus opportunity, enabling growth within a family-owned company.

Qualifications

• High School Diploma or GED is required.
• Proficiency with ten-key, Excel, and Outlook.
• Strong organization, prioritization, and communication skills.
• Professional written and verbal communication abilities.

Responsibilities

• Engage with internal departments and external vendors to ensure timely AP processing.
• Manage worklists and queues for accurate invoice processing.
• Process inventory invoices per pay-as-received and tolerance policies.
• Research AP inquiries and assist in resolving supplier rebills.
• Create period and quarterly reports.
• Follow standard work and apply lean thinking to eliminate waste.
• Support accounts payable reporting and related tasks.

Skills

Ten-key

Organization & prioritization

Written & verbal communication

Education

High School Diploma or GED

Associate's or Bachelor's Degree

Tools

Microsoft Excel

Microsoft Outlook

Job description

Location: Mt. Sterling, IL

Department: Accounts Payable

Reports To: Accounts Payable Supervisor

Wage Range: $16.53 - $23.55 per hour, plus bonus opportunity

As an Accounts Payable Specialist, you work closely with internal stakeholders and manage a territory of external vendors. You are responsible for processing AP invoices timely and accurately via established policies and assisting with AP reporting.

WHAT YOU'LL DO

• Engage with all internal departments (Admin, Operations, Transportation, and Sales), as well as external vendors/partners.
• Manage worklists, queues, and inboxes to ensure timely and accurate processing of invoices.
• Process inventory invoices in accordance with the pay-as-received and tolerance policies.
• Research general AP inquiries from Dot manufacturer partners in the portal and assist in the resolution of supplier rebills.
• Create period and quarterly reporting.
• Follow and apply standard work and work instructions.
• Apply lean thinking and tools to identify and eliminate waste in all areas of the position.

YOU MUST HAVE

• High School Diploma or General Equivalency Degree
• Experience using ten-key, Microsoft Excel, and Microsoft Outlook
• Strong organization and prioritization skills
• Professional written and verbal communication skills

YOU MAY ALSO HAVE

• Associate or Bachelor's Degree
• Interest and capability to learn new software
• Knowledge of general accounting practices
• Strong analytical and problem-solving skills

ROLE SPECIFICS

• Schedule: Monday - Friday; 7am-4pm, 7:30am-4:30pm, or 8am-5pm
• Ability to work independently and on a team is necessary to be successful

WHO WE ARE

Dot Foods makes products more accessible and affordable to the food industry. We add efficiency to the supply chain and build strong partnerships with distributors, suppliers, and operators. Our company was created on a foundation of respect and dependability. People who are open to input, ask questions, embrace diversity, and seek innovative solutions thrive here.

WHAT DOT CAN OFFER YOU

As a family-owned and -operated company since 1960, Dot Foods has created a strong family culture. We make everyone feel included and respected. In addition to an inclusive working environment, we will provide you with:

• Competitive compensation package, including bonuses for successful performance
• Extensive benefits including medical, dental, 401k, and profit-sharing
• Significant advancement opportunities

Safety: This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules, and policies regarding safety.

EOE/AA Employer: Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.