Accounts Payable Specialist

Qualified Staffing; Macon (GA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Healthcare

Paid time off

Holiday pay

401K

Job summary

Qualified Staffing is seeking an Accounts Payable Specialist for our client in Macon, Georgia. The role covers payroll processing for ~90 employees and accounts payable duties using Deltek Vantagepoint, with timekeeping and administrative support across the function.

The ideal candidate has a bachelor’s degree in business/office management and 3+ years of relevant experience, including payroll and vendor management, in a on-site Macon setting.

Qualifications

• Bachelor’s degree in business administration, office management, or related field.
• 3+ years’ experience in payroll, accounts payable, accounting support, or related field.
• Experience with PayDay and/or Deltek Vantagepoint is a plus.

Responsibilities

• Process biweekly payroll for ~90 employees.
• Process accounts payable through Deltek Vantagepoint.
• Enter invoices and prepare payments per procedures.
• Reconcile credit card statements and vendor records.
• Assist with employee expense reimbursements.

Skills

Attention to detail

Discretion with confidential data

Organization & time management

Deadlines-driven

Communication skills

Microsoft 365 proficiency

Education

Bachelor’s degree in business/office management

Tools

PayDay

Deltek Vantagepoint

Microsoft 365 (Excel/Word/Outlook/Teams)

Job description

Are you an experienced payroll and accounting professional looking for an opportunity to put your skills to work in a key role?

Qualified Staffing is seeking an Accounts Payable Specialist for our client in Macon Goergia, Ga

Available Positions:1

Location:On-site Macon, Georgia

Pay: $23-25/hr depending on experience

Duties and Responsibilities:

Payroll

• Process biweekly payroll for approximately 90 employees through PayDay.
• Verify regular hours, overtime, PTO, bonuses, deductions, and other payroll adjustments.
• Enter and maintain employee payroll information and changes.
• Process new hire and termination payroll information.
• Maintain payroll deductions for benefits, retirement contributions, HSA/FSA, and other applicable deductions.
• Research and resolve payroll discrepancies and employee questions.
• Maintain accurate and confidential payroll records.
• Coordinate with benefits providers and other vendors as needed to ensure payroll deductions and employee elections are accurate.

Accounts Payable

• Process accounts payable through Deltek Vantagepoint.
• Review invoices for accuracy, appropriate approvals, and the supporting documentation.
• Enter invoices and prepare payments in accordance with company procedures.
• Reconcile credit card statements and research discrepancies.
• Maintain accurate vendor records and documentation.
• Assist with employee expense reimbursements and other accounts payable-related transactions.
• Communicate with vendors regarding invoices, payments, and account questions.

Timekeeping & Administrative Support

• Monitor weekly timesheet submission and approval process through Deltek Vantagepoint.
• Review and post employee timesheets on a weekly basis through Deltek Vantagepoint.
• Assist employees and managers with timekeeping questions and corrections.
• Maintain accurate employee and payroll-related records.
• Assist with accounting or administrative projects as needed.
• Maintain confidentiality of employees, payroll, and company information.

Qualifications

• Bachelor’s degree in business administration, office management, or related field.
• 3+ years’ experience in payroll, accounts payable, accounting support, or a related field.
• Experience processing payroll for multiple employees, preferable in a biweekly environment.
• Experience with payroll and accounting software required; experience with PayDay and/or Deltek Vantagepoint is a plus.
• Valid Driver’s License and acceptable driving history (criteria available upon request).

Knowledge, Skills & Abilities

• Strong attention to detail with the ability to manage multiple deadlines and priorities.
• Ability to handle confidential and sensitive information appropriately.
• Excellent organizational, time management, and follow-through skills.
• Ability to meet recurring deadlines with minimal supervision.
• Self-motivated, dependable and able to work both independently and as part of a team.
• Strong written, verbal, and interpersonal communication skills.
• Proficient with Microsoft 365 applications, including Word, Excel, Outlook, and Teams.

Why work for Qualified Staffing?

• We offer benefits package to our employees. This includes healthcare, vacation, holiday pay and 401K!
• Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once.
• No fee to applicants!

#INDWar