Accounts Payable Specialist

Randstad USA; Irvine (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is building a talent pipeline of skilled accounting professionals for upcoming Accounts Payable Specialist opportunities in the Irvine/Orange County area.

If you are analytical and detail-oriented with a background in high-volume invoice processing, vendor management, and ERP systems (NetSuite, SAP, or QuickBooks), we would love to connect with you for potential full-time or hybrid roles with our local teams.

Qualifications

• 3 years of experience in accounts payable or similar role.
• Experience with high-volume invoice processing and vendor management.
• Familiarity with ERP systems (NetSuite, SAP, QuickBooks).
• High school diploma or equivalent required.

Responsibilities

• Full-Cycle AP processing with 2-way and 3-way matching.
• Prepare and run weekly payments via ACH, wires, checks, and corporate cards.
• Serve as primary vendor contact and maintain vendor records.
• Reconcile vendor statements and unvouchered PO reports.
• Assist month-end close including accruals and AP ledger balancing.
• Assist with 1099-MISC/1099-NEC preparation.
• Ensure compliance with internal controls and company policies.

Skills

Accounts Payable

Disbursements/Check Runs

Purchase Orders

Coding/Batching

Month-End Close

Invoices

Microsoft Excel

Education

High School (required)

Tools

NetSuite

SAP

QuickBooks

Job description

We are currently building a talent pipeline of skilled accounting professionals for upcoming Accounts Payable Specialist opportunities across premier companies in the Irvine/Orange County area.

If you are an analytical, detail-oriented AP Specialist with a background in high-volume invoice processing, vendor management, and ERP systems (such as NetSuite, SAP, or QuickBooks), we would love to connect with you. Joining our talent pool ensures you'll be first in line when matching full-time or hybrid roles open up with our dynamic local teams.

Take a look at the typical responsibilities and qualifications below, and let's schedule a brief conversation to discuss your career goals!

salary: $22 - $26 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Full-Cycle AP Processing: Review, code, and process high-volume vendor invoices with 2-way and 3-way matching in a timely manner.
• Payment Processing: Prepare and perform weekly payment runs via ACH, wire transfers, live checks, and corporate credit cards.
• Vendor Management: Act as the primary point of contact for vendor inquiries, maintain accurate vendor records, resolve billing discrepancies, and request updated Form W-9s.
• Reconciliations: Reconcile monthly vendor statements, unvouchered PO reports, and credit card expenses.
• Month-End Close: Assist the finance team with month-end closing activities, including accruals, prepaid expense tracking, and AP ledger balancing.
• Tax Compliance: Assist with annual 1099-MISC/1099-NEC preparation and distribution.
• Internal Controls: Ensure adherence to internal accounting controls, approval hierarchies, and company financial policies.

Skills

• Accounts Payable
• Disbursements/Check Runs
• Purchase Orders
• Coding/Batching
• Month-End Close
• Invoices
• Microsoft Excel

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 3 years

Education

• High School (required)