Accounts Payable Specialist

Kahana & Feld LLP; Irvine (CA); Hybrid; USD 48,000 - 51,000; Full time

Job summary

Kahana Feld LLP in Irvine, CA is seeking an Accounts Payable Specialist to manage invoices, approvals, and account coding in a hybrid work setting. This role supports month-end close and trust transaction handling, and requires meticulous attention to detail and strong communication with vendors.

Ideal candidates have at least two years in accounts payable, experience with invoice processing, and the ability to work independently while meeting deadlines.

Qualifications

• Minimum 2 years of accounts payable experience.
• Law firm background preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with vendors and teams.
• Ability to work independently and meet deadlines.
• Experience with invoice processing.

Responsibilities

• Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place.
• Review aging report to ensure timely vendor payments.
• Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies.
• Handle application of trust and the release of trust payments.
• Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
• Respond to all internal/external vendor inquiries in a timely manner.
• Communicate and assist outer offices as needed with vendor payment inquiries.
• Reconcile vendor statements and research and correct discrepancies.
• Assist in month-end/year-end closing processes and ad hoc projects.
• Send vendor expenses to clients for direct payment, ensuring clarity and promptness in communication.

Skills

Accounts payable

Vendor communication

Time management

Attention to detail

Job description

Description

Accounts Payable Specialist

California - Orange County Irvine, CA

Description

The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices and vendor payments, ensuring proper approvals, account coding, trust transactions, reconciliations, and resolution of payment inquiries while supporting month-end and year-end close activities.

Duties and Responsibilities

• Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place.
• Review aging report for to insure timely vendor payments.
• Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies.
• Handle application of trust and the release of trust payments.
• Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
• Respond to all internal/external vendor inquires in a timely manner.
• Communicate and assist outer offices as needed with vendor payment inquiries.
• Reconcile vendor statements and research and correct discrepancies.
• Assist in month-end/year-end closing processes and ad hoc projects.
• Send vendor expenses to clients for direct payment, ensuring clarity and promptness in communication.

Requirements

• At least 2 years of experience in an accounts payable role.
• Law Firm background.
• Strong organizational skills and high attention to detail to ensure accurate and error-free data entry.
• Excellent communication skills, both written and verbal, to effectively interact with vendors, tenants, and internal teams.
• Self-driven and able to work independently while also being a collaborative team player.
• Solid understanding of basic accounting principles and procedures.
• Ability to meet deadlines and handle a high volume of transactions efficiently.
• Ability to work independently with good time management skills.
• Experience with invoice processing.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Salary Description

$35.00 - $37.00/hour

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

10-20% domestic travel by car and plane.