Accounts Payable Specialist

AppleOne Employment Services; Irvine (CA); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Irvine, CA is seeking a detail-oriented Accounts Payable Specialist for a full-time, temp-to-hire role. You will manage high-volume vendor invoices, payments, and AP documentation in a fast-paced environment.

Responsibilities include coding verification, PO matching, month-end support, and accurate reconciliations. Qualified applicants have 2+ years AP experience and strong Excel/ERP skills. The position offers competitive pay and benefits.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience processing invoices and vendor payments.
• Knowledge of AP processes, reconciliations, and general accounting procedures.
• Proficiency with Microsoft Excel.
• Ability to meet deadlines and manage multiple priorities.
• Professional communication skills and a proactive problem-solving approach.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for proper coding, required approvals, and supporting documentation.
• Match invoices with purchase orders and enter invoice and payment information into the accounting system.
• Prepare and process vendor payments while maintaining accurate AP records.
• Reconcile vendor statements, research discrepancies, and respond to vendor inquiries.
• Assist with month-end close, account reconciliations, and additional accounting projects as needed.

Skills

Vendor invoices processing

AP experience

Excel proficiency

ERP software experience

Attention to detail

Time management

Communication skills

Education

Accounting coursework or degree preferred

Tools

Accounting/ERP software

Job description

Job Summary

We are seeking a detail-oriented Accounts Payable Specialist for a full-time, temp-to-hire opportunity in Irvine, CA. This role is ideal for an experienced AP professional who enjoys working with invoices, vendor payments, reconciliations, and accounting documentation in a fast-paced, organized environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for proper coding, required approvals, and supporting documentation.
• Match invoices with purchase orders and enter invoice and payment information into the accounting system.
• Prepare and process vendor payments while maintaining accurate AP records.
• Reconcile vendor statements, research discrepancies, and respond to vendor inquiries.
• Assist with month-end close, account reconciliations, and additional accounting projects as needed.

Compensation and Benefits

• Pay: Up to $26.00 per hour.
• Annual equivalent: $54,080 per year.
• Job type: Full-time, temp-to-hire.
• Location: Irvine, CA.

Required Qualifications and Skills

• Process vendor invoices, payments, and supporting AP documentation.
• Match invoices to purchase orders and verify coding, approvals, and accuracy.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Support month-end close and accounting team projects.
• 2+ years of Accounts Payable experience.
• Experience processing invoices and vendor payments.
• Knowledge of AP processes, reconciliations, and general accounting procedures.
• Proficiency with Microsoft Excel.
• Experience using accounting or ERP software.
• Strong attention to detail, accuracy, and organization.
• Ability to meet deadlines and manage multiple priorities.
• Professional communication skills and a proactive problem-solving approach.

Preferred Qualifications

• Accounting coursework or a degree is preferred.
• Experience in a high-volume Accounts Payable environment is a plus.
• Prior experience supporting month-end close or account reconciliations is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.