Accounts Payable Specialist

ebs recruiters LLC; Arnold (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

ebs recruiters LLC is seeking an Accounts Payable Specialist to support the day-to-day accounts payable function with accurate processing of invoices, purchase orders, and related transactions.

The role emphasizes attention to detail, collaboration, and process improvements in a fast-paced environment.

Qualifications

• 2+ years of accounts payable experience.
• Experience with three-way matching and inventory reconciliations.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with AP automation software and expense reporting platforms a plus.

Responsibilities

• Process vendor invoices, credit memos, and payments accurately and timely.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Reconcile vendor invoices, statements, and inventory-related transactions.
• Research and resolve invoice discrepancies by partnering with purchasing, warehouse, and internal departments.
• Assist with check runs and payment processing.
• Maintain accurate accounts payable records and supporting documentation.
• Support AP automation initiatives and process improvements.
• Assist with expense reporting systems and related reimbursement processes.
• Process incoming mail, filing, and other administrative duties as needed.
• Perform additional accounting and accounts payable projects as assigned.

Skills

Three-way matching

Purchase orders

Inventory reconciliations

Microsoft Excel

Data entry

Time management

Problem solving

Attention to detail

Tools

AP automation software

Concur

Expensify

Ramp

Infor CSD

Job description

Description

Our client is seeking an Accounts Payable Specialist to support the day-to-day accounts payable function while ensuring the accurate processing of invoices, purchase orders, and inventory-related transactions. This role is ideal for a detail-oriented professional with strong three-way match experience who enjoys working in a collaborative, fast-paced environment and is committed to accuracy and process improvement.

Key Responsibilities

• Process vendor invoices, credit memos, and payments accurately and timely


• Perform three-way matching of purchase orders, receiving documents, and vendor invoices


• Reconcile vendor invoices, statements, and inventory-related transactions


• Research and resolve invoice discrepancies by partnering with purchasing, warehouse, and internal departments


• Assist with check runs and payment processing


• Maintain accurate accounts payable records and supporting documentation


• Support AP automation initiatives and process improvements


• Assist with expense reporting systems and related reimbursement processes


• Process incoming mail, filing, and other administrative duties as needed


• Perform additional accounting and accounts payable projects as assigned

Requirements

• 2+ years of accounts payable experience required


• Strong experience with three-way matching, purchase orders, and inventory reconciliations


• Experience with AP automation software preferred


• Experience with expense reporting platforms such as Concur, Expensify, Ramp, or similar is a plus


• Experience with ERP/accounting systems; Infor CSD experience is a plus


• Proficiency with Microsoft Excel, Word, and Outlook


• Strong 10-key data entry skills and attention to detail


• Excellent organizational, time management, and problem-solving skills


• Ability to work independently while managing multiple priorities in a fast-paced environment