Accounts Payable Specialist

ZO Skin Health, Inc.; Irvine (CA); Hybrid; USD 45,000 - 70,000; Full time

Job summary

A healthcare company is seeking an AP Specialist responsible for day-to-day Accounts Payable functions. This person will ensure accurate invoice processing and assist with month-end close activities. The role requires 2-5 years of full-cycle AP experience, strong organization skills, and proficiency in Microsoft Office. The work environment is professional, offering a hybrid schedule with two remote days per week. Ideal candidates are detail-oriented team players who thrive in a fast-paced setting.

Qualifications

• Minimum 2-5 years of experience in full-cycle Accounts Payable.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Review all invoices for documentation and approval.
• Perform 3-way invoice matching to ensure accuracy.
• Assist with month-end close processes.

Skills

Full-cycle AP experience

Verbal and written communication skills

Analytical and problem-solving skills

Attention to detail

Organizational skills

Team collaboration

Tools

Microsoft Office Programs

Job description

This is a temporary position with a defined duration, created to support the team during a specific period. The role is expected to conclude at the end of the assignment and does not guarantee extension or conversion to a permanent role.

Summary

The AP Specialist, reporting directly to the Accounts Payable Manager, is primarily responsible for performing the day‑to‑day AP functions of the company and assisting with any month‑end close processes the AP department is responsible to complete. This person will help promote a culture of respect, professionalism, and collaboration within the AP team and throughout the company, in particular ensuring that the department is presenting itself as a support service to the rest of the business.

Essential Duties and Responsibilities

• Review all invoices for appropriate documentation and approval
• Perform 3‑way‑invoice matcing to verify prices and quantities
• Code invoices to the proper G/L accounts
• Research and resolve invoice and vendor account discrepancies
• Work with various departments to research and resolve invoices promptly
• Assist with AP related journal entries/reconciliations as needed for month‑end
• Assist in processing payment runs
• Assist with audit, banking requests, and year‑end 1099 reporting
• Review employee expense reports for proper documentation and coding
• Assist with credit card transactions coding
• Manage the AP inbox and respond to vendor inquiries: invoices – statements – payments
• Ad‑hoc Accounts Payable related tasks/projects

Knowledge, Skills & Abilities

• Must have at least 2‑5 years experience in full‑cycle AP
• Excellent verbal and written communication skills
• Strong decision‑making, analytical, and problem‑solving skills
• Strong attention to detail and accuracy
• Strong sense of urgency and a high level of responsiveness
• Highly organized, able to manage multiple projects and priorities in a high volume, fast‑paced environment to meet deadlines and department goals
• A collaborative team player, able to partner with internal and external contacts at all levels

Work Environment

The work environment is indoors in a professional office environment. The floor surfaces are carpeted in office areas and conference rooms with vinyl floor covering typical in hallways, break rooms and computer rooms. Occasionally, they may work in a warehouse environment, as part of a project, and/or in the field with outside sales.

Work Hours

The work schedule is 5 days per week, 8 hours per day. Initial start time may vary, with work hours typically from 8am-5pm. Work hours and shifts are subject to change depending on operating business conditions and needs. The position resides in Orange County but is hybrid with 2 days being remote work.

Physical and Mental Demands

Sedentary, exerting up to 10 pounds of force occasionally, or negligible amounts of force frequently, to move objects. This job also requires constant sitting. Constant use of the upper extremities is required to reach, handle, and position tools and equipment. The employee must know and follow proper safety protocols and maintain a professional and polished appearance. They must be able to efficiently use Microsoft Office Programs and Project Management systems to retrieve information, generate documents, organize project plans/schedules and coordinate meetings. The employee must also be able to maintain and preserve confidentiality of company information, exhibit strong interpersonal skills and the ability to build relationships with internal stakeholders, including international affiliates.