Accounts Payable Specialist

Minutehouse; Indianapolis (IN); Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) with company match

Paid time off

Sick leave and holidays

Learning budget

Laptop & home office setup

Job summary

Minutehouse designs and builds AI-enabled software, integrations and internal tools for businesses. The Accounts Payable Specialist works remotely in the U.S., handling supplier invoices, payment runs and vendor statements, with responsibilities for 1099s and intake-tool verification.

You will be one of the first to review our internal invoice intake system. We seek 1–2 years in AP, proficiency with QuickBooks Online, Xero or NetSuite, and strong Excel or Google Sheets skills.

Qualifications

• 1–2 years in accounts payable
• Experience with billing and vendor communications
• Familiarity with W-9 collection and 1099 records

Responsibilities

• Enter and code supplier invoices and match to POs/contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and prep 1099 records for year end
• Compare intake tool readings to source documents and flag discrepancies

Skills

Attention to detail

Organization

Time management

Teamwork

Tools

QuickBooks Online

Xero

NetSuite

Excel

Google Sheets

Bill.com

Ramp

Job description

Accounts Payable Specialist, remote in the U.S., full-time, reporting to our finance lead in Indianapolis. Supplier invoices, payment runs, vendor statements, 1099s. You'll also be one of the first people checking the invoice intake tool we use internally.

You will

• Enter and code supplier invoices and match them to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and keep 1099 records ready for year end
• Compare what the intake tool read against the source document, and flag what it got wrong

You have

• One to two years in accounts payable
• QuickBooks Online, Xero or NetSuite
• Excel or Google Sheets for reconciliations

Also good:

Bill.com or Ramp; filing 1099s.

What's included

• Medical, dental and vision coverage from your first month
• A 401(k) savings plan with a company match
• Paid time off, sick leave and U.S. holidays
• A yearly budget for learning and certifications
• Laptop and home office setup

Minutehouse designs and builds AI-enabled software, integrations and internal tools for businesses. The firm is based in Indianapolis, Indiana. The data, permissions and review steps are agreed with each client before anything is built, and a person always decides what is sent.

Minutehouse is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.