Accounts Payable Specialist

Agency 8; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Agency 8 is seeking an Accounts Payable Specialist in Houston, TX to support invoice processing, vendor management, and payment execution. The role suits detail-oriented professionals who excel with ERP systems and deadlines.

The ideal candidate will handle invoices, PO matching, and vendor communication with accuracy and professionalism, contributing to a structured accounting environment.

Qualifications

• 2+ years in Accounts Payable or related accounting.
• Good understanding of AP processes and invoice workflows.
• Proficient in Microsoft Excel and MS Office.
• Experience with ERP systems (P21 preferred).
• Experience with ACH/check payments, PO matching and reconciliations.
• Strong attention to detail, organization and time management.
• Able to work independently and with internal teams.
• Experience in distribution/manufacturing environments is a plus.

Responsibilities

• Receive, review, and process vendor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Enter invoices into the ERP system with correct coding and approval routing.
• Verify vendor information, payment terms, and due dates.
• Identify and resolve discrepancies, duplicates, and invoice issues.
• Process drop-ship invoices and complete PO-to-voucher workflows.
• Prepare and process ACH payments and checks.
• Maintain organized invoice documentation and vendor records.
• Reconcile vendor statements and resolve outstanding issues.
• Respond to vendor inquiries professionally and promptly.
• Support month-end close activities and account reconciliations.
• Follow AP procedures, internal controls, and confidentiality standards.
• Escalate issues requiring additional review or approval.

Skills

Accounts Payable

ERP experience

Excel proficiency

Vendor management

Time management

Tools

P21 ERP

Job description

Job Description

Job Description

Location: Houston, TX
Job Type: Temp to Hire - Full-Time
Schedule: Monday–Friday, Onsite

Job Summary

The Accounts Payable Specialist will support the Accounting Department through accurate invoice processing, vendor management, and payment execution. This role is ideal for someone who thrives in a structured environment, has strong attention to detail, and enjoys working with financial data and vendor relationships.

The Ideal Candidate is someone with strong attention to detail, solid AP experience, and confidence handling invoices, PO matching, and vendor communication. They work efficiently with ERP systems, stay organized under multiple deadlines, and resolve discrepancies with accuracy and professionalism.

Responsibilities

• Receive, review, and process vendor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Enter invoices into the ERP system with correct coding and approval routing.
• Verify vendor information, payment terms, and due dates.
• Identify and resolve discrepancies, duplicates, and invoice issues.
• Process drop-ship invoices and complete PO-to-voucher workflows.
• Prepare and process ACH payments and checks.
• Maintain organized invoice documentation and vendor records.
• Reconcile vendor statements and resolve outstanding issues.
• Respond to vendor inquiries professionally and promptly.
• Support month-end close activities and account reconciliations.
• Follow AP procedures, internal controls, and confidentiality standards.
• Escalate issues requiring additional review or approval.

Requirements

• 2+ years of Accounts Payable or related accounting experience.
• Strong understanding of AP processes and invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with ERP systems (P21 preferred).
• Experience with ACH/check payments, PO matching, vendor portals, and reconciliations.
• Strong attention to detail, organization, and time management.
• Ability to work independently and collaborate with internal teams.
• Experience in distribution, manufacturing, or industrial environments is a plus.

#2231

Company Description

Agency 8 is a Recruiting and Staffing company that specializes in filling business-related positions. Agency 8 is positively impacting the lives of our employees, clients and communities. Founded in 2008, as a woman-owned historically underutilized business Texas HUB. We have grown tremendously in the last few years due to our innovation in recruiting technology and exceptional customer service. Learn more about us and our mission to improve the lives of our employees, clients and communities by visiting our social media pages.