Accounts Payable Specialist

My Ideal Recruiter; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

A recruiting firm based in Atlanta is seeking an experienced Accounts Payable Specialist to handle vendor invoices, payments, and financial record management. The ideal candidate will have over 5 years of experience in accounts payable and proficiency in accounting systems and Excel. Responsibilities include managing high invoice volumes, resolving vendor inquiries, and supporting month-end activities. This full-time role requires a keen attention to detail and deadline management skills.

Qualifications

• 5+ years of accounts payable experience.
• Experience processing high invoice volumes.
• Proficiency with accounting systems and Excel.

Responsibilities

• Process vendor invoices and employee reimbursements.
• Verify approvals, coding, and supporting documentation.
• Match invoices to purchase orders and receiving records.
• Prepare and execute payment runs.
• Resolve vendor inquiries and payment discrepancies.
• Maintain organized accounts payable records.
• Reconcile vendor statements and AP accounts.
• Post AP-related journal entries and accruals.
• Assist with month-end close and reconciliations.
• Identify opportunities to improve AP processes.

Skills

Attention to detail

Deadline management

Proficiency with accounting systems

Excel skills

Education

Associate’s degree in Accounting, Finance, or related field

Job description

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About the Role

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, supporting month-end close activities, and maintaining accurate financial records. This role supports multiple operating entities and requires strong attention to detail and deadline management.

Responsibilities

• Process vendor invoices and employee reimbursements
• Verify approvals, coding, and supporting documentation
• Match invoices to purchase orders and receiving records when applicable
• Prepare and execute payment runs (electronic payments, checks, cards)
• Resolve vendor inquiries and payment discrepancies
• Maintain organized accounts payable records
• Reconcile vendor statements and AP accounts
• Post AP-related journal entries and accruals
• Assist with month-end close and reconciliations
• Support annual information reporting (e.g., 1099s)
• Identify opportunities to improve AP processes

Minimum Qualifications

• Associate’s degree in Accounting, Finance, or related field
• 5+ years of accounts payable experience
• Experience processing high invoice volumes
• Proficiency with accounting systems and Excel

Preferred Qualifications

• Experience in a multi-entity environment
• Familiarity with U.S. GAAP

Work Schedule

• Full-time, approximately 40 hours per week
• Standard weekday business hours; additional time as needed during close cycles

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Hospitality and Construction