Accounts Payable Specialist

Saigepartners; Austin, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Saige Partners seeks an Accounts Payable Specialist in Austin, TX to manage high-volume invoice processing, 3-way matching, and vendor relations. You will support payments, resolve discrepancies, and assist with month-end close while maintaining data integrity.

A degree in accounting or finance and 2–4 years of AP experience are preferred. The role emphasizes cross-functional collaboration with procurement and finance, leveraging Excel for reporting and controls.

Qualifications

• Associate's or Bachelor's Degree in Accounting, Finance, or Business.
• 2–4 years in accounts payable or general accounting.
• Demonstrated 3-way match processing at volume.
• Proficiency in Excel.
• Experience with month-end and year-end close processes.
• Clear written and verbal communication for vendor interactions.
• Ability to manage competing priorities, especially during close periods.

Responsibilities

• Process high-volume invoices using the 3-way match to ensure accuracy before payment.
• Obtain invoice approvals within established workflows and resolve holds with procurement.
• Serve as primary contact for vendor invoice disputes and respond with accurate status updates.
• Coordinate weekly payment runs and confirm releases within terms.
• Support month-end and year-end close, including accruals and AP aging reports.
• Maintain vendor data in the Vendor Interface Portal and ensure data integrity.
• Coordinate inbound/outbound shipments and ensure export control compliance.
• Lead or contribute to AP analysis, research, and audit confirmations.

Skills

3-way match processing

Vendor communication

Prioritization

Cross-functional collaboration

Discrepancy resolution

Month-end close knowledge

Education

Associate's or Bachelor's Degree in Accounting, Finance, or Business

Tools

Excel

Job description

Accounts Payable Specialist – Austin, TX

Job Overview

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team in Austin, TX.We are seeking an Accounts Payable Specialist to join our client's People & Operations Team to support the invoice-to-pay operations. In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain the vendor data and controls that keep payments accurate and on schedule. The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross functional teams in a fast-paced environment.

What You Will Be Doing as an Accounts Payable Specialist

• Process high-volume invoices using 3-way match (PO, receipt, and shipping documentation) to ensure accuracy before payment.
• Partner with stakeholders to review and obtain invoice approvals within established workflows, and clear invoice holds by working with procurement to identify root causes and drive resolution.
• Serve as the primary contact for vendor invoice disputes; reconcile vendor statements, resolve discrepancies proactively, and respond to payment inquiries with accurate status updates.
• Coordinate weekly payment runs with corporate AP and confirm release within agreed payment terms.
• Support month-end and year-end close, including accrual schedules, AP aging reports, and vendor master data maintenance in line with internal controls.
• Administer the corporate Vendor Interface Portal, troubleshoot issues, and complete vendor registrations with setup and verification to maintain data integrity and compliance.
• Coordinate inbound and outbound shipments, maintain shipment records, and meet export control requirements.
• Process Amazon and other online procurement orders with associated invoices, and support the site recycling program per applicable guidelines.
• Lead or contribute to special projects including AP analysis, research, and audit confirmations.

Skills You Ideally Bring to the Table as an Accounts Payable Specialist

• Associate's or Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience
• 2 – 4 years in accounts payable or general accounting
• Demonstrated 3-way match processing at volume
• Proficient in Excel
• Working knowledge of month-end and year-end close processes
• Strong attention to detail for high-volume matching and discrepancy resolution
• Clear written and verbal communication for vendor and stakeholder interactions
• Ability to manage competing priorities, particularly during close periods
• Comfortable working across procurement, AP, and finance teams

About Saige Partners

Saige Partners, one of the fastest growing technology and talent companies in the Midwest, believes in people with a passion to help them succeed. We are in the business of helping professionals Build Careers, Not Jobs. Saige Partners believes employees are the most valuable asset to building a thriving and successful company culture, which is why we offer a benefit package and convenient weekly payment solutions that helps our employees stay healthy and maintain a positive work/life balance.

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